Job Description

The Signature Events Department of Saskatoon Prairieland Park Corporation currently requires a Trade Show and Exhibits Coordinator to join our team.

Reporting to the Manger of Signature Events, the purpose of the Trade Show and Exhibits Coordinator is to administer, direct, and coordinate trade show exhibit space for Prairieland produced events including, but not limited to: The Saskatchewan Blue Cross Gardenscape, PopConYXE, The Saskatoon Exhibition, and Glow Saskatoon. The role will also assist with Signature Events and services as needed.

To be successful in this role effective communication, organization, and providing exceptional customer service are critical. The selected candidate will also bring a positive approach and heightened attention to detail with the ability to multitask and manage multiple priorities.

The role is 35 hours per week with regular work hours between 8:30 am. to 4:30 p.m. from Monday to Friday. At times there will be a need to work varied hours, including some evenings and weekends, depending on the events taking place at Prairieland.

DUTIES & RESPONSIBILITIES:

• Develop, process, and maintain online exhibitor and concessionaire applications.
• Maintain contact lists and database.
• Prepare print and online materials for exhibitors and concessionaires.
• Develop and maintain indoor and outdoor layouts and maps for exhibitors and concessionaires.
• Develop and maintain load in and load out schedules for exhibitors and concessionaires, in coordination with all relevant internal and external services as required.
• Develop and maintain working schedules for onsite show staff as required for load in/out, and operating the event.
• Pursue new exhibitor/vendor opportunities.
• Front facing presence is required during event load in and operating hours for managing patrons and exhibitor inquiries during events.
• Coordinate related internal services required for specific events including, but not limited to, electrical, water, sign hanging, internet access, and camping access.
• Coordinate related external services required for specific events including, but not limited to display companies, inspections (SK Health Authority, electrical, fire), and other areas as required.
• Prepare, issue, track, and receive all exhibitor related invoicing in coordination with the Accounting Department. This includes booth sales, commissions payments, and deposits.
• Other duties as required.

SKILLS, KNOWLEDGE, ABILITIES:

• Postsecondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
• 3-5 years' experience in event management/planning
• SIRS & Service Best training considered an asset.
• Strong commitment to exceptional customer service.
• Strong interpersonal skills - positive attitude; personable; energetic; tactful; professional demeanor.
• Exceptional organizational, administrative and time management skills: ability to multitask, pay attention to detail, self-motivate, manage, and identify multiple priorities in a fast-paced environment.
• Effective communication skills - easily communicates with all people; effective listener; ability to identify and understand guests' needs; ability to convey verbally and in writing instructions, directions, floor plans and other written materials.
• Ability to work independently or as a member of a multi-dimensional team.
• Knowledge of convention, hospitality, and entertainment events.
• Experience organizing a variety of events including trade shows, live stage, and signature events.
• Ability to make sound decisions and exercise good judgment in the best interests of the event/organization.
• Conflict resolution skills.
• Knowledge of Microsoft Access, Wordpress, Office Suite and event management tools.
• Knowledge of standard safety regulations including Occupational Health & Safety, fire, SLGA, labor standards and emergency procedure.
• Valid driver's license required.

Wage is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits package.

Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Evening shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2024-07-08