Job Description

Job Title:

Town Clerk - New-Wes-Valley, Municipal Government

Location:

New-Wes-Valley, Newfoundland

Department:

Administration

Employment Type:

Full-Time

Application Deadline:

August 8th, 2025

About the Role

Reporting directly to the Town Council and CAO, the Town Clerk serves as the primary advisor and administrative support to the Mayor and Council. This position acts as custodian of all municipal records and ensures compliance with all applicable legislation, policies, and procedures. As a signing officer of the municipality, the Town Clerk also plays a key role in legal, financial, and operational governance.

MAJOR DUTIES AND RESPONSIBILITIES

Exercise all powers and fulfill the duties of Town Clerk as prescribed by the Towns and Local Services District Act. Develop, amend, and enforce municipal regulations, policies, and by-laws
. o Advise Council and management on matters related to the Towns of Local and Service Act, the Urban and Rural Planning Act, the Access to Information and Protection of Privacy Act, and all other relevant legislation.

Lead the preparation and revision of policies and regulations governing municipal operations. Prepare, review, and sign contracts and official documents. Oversee the financial management of capital assets, prepare claims, and reconcile capital funding. Prepare and present the annual municipal budget in collaboration with the CAO. Manage budgets and control expenses, including preparation of monthly, quarterly, and year-end financial reports for Council. Liaise with the Town's bank representatives to meet daily financial requirements. Assist auditors with the annual review of financial records. Carry out collection procedures (e.g., telephone calls, written notices, tax sales). Ensure Council decisions are implemented and documented appropriately. o Collaborate with elected officials to develop communications materials, briefing notes, and speaking points. o Draft, edit, and produce high-quality written communications. o Act as the ATIPP Coordinator for the organization. o Coordinate and update the Town's Emergency Management Plan. o Attend Occupational Health and Safety meetings and comply with all OHS policies and regulations. o Oversee and manage current projects. o Perform other duties as assigned by Council.
WORKING CONDITIONS

Manual dexterity required for computer use. Occasional overtime and extended hours as necessary. Occasional lifting of materials up to 20 lbs. o Tight deadlines and frequent interruptions. Standard workweek is 36 hours, with some evening and weekend work required. Prolonged periods of sitting and computer use. Some travel may be required.
EDUCATION AND TRAINING REQUIRED

Completion of a 2-year post-secondary degree or business administration diploma with a concentration in accounting, including payroll, from a recognized institution. Minimum of two (2) years of experience in a computerized accounting and payroll environment. Proficiency in Microsoft Word, Excel, and PowerPoint. Experience working in a municipal government. OTHER REQUIREMENTS Strong organizational skills with the ability to prioritize and deliver results within established timelines. Proven ability to handle confidential information and manage high workloads while meeting deadlines. Exceptional attention to detail and mathematical accuracy. Strong work ethic with a positive, team-oriented attitude. Excellent oral and written communication skills. Valid Class 5 Newfoundland and Labrador Driver's Licence. Submission of a Certificate of Conduct, including an RCMP Criminal Record Check and Provincial Court Check, is required prior to employment. Experience providing excellent customer service to the public.
Why Join Us?

The Town of New-Wes-Valley offers a collaborative and inclusive workplace where your skills directly contribute to the betterment of the community.

We provide:

Competitive salary and health benefits Pension and retirement plans Ongoing professional development

How to Apply

Please submit your resume, cover letter, and two professional references via email at cao@townofnewwesvalley.ca

For questions regarding the position, please contact Bryttyne Stokes at cao@townofnewwesvalley.ca.

The Town of New-Wes-Valley is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Permanent

Pay: $58,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off RRSP match
Language:

English (preferred)
Work Location: In person

Application deadline: 2025-08-08
Expected start date: 2025-07-18