Job Description

Company Overview

The Fern Group Inc. is a Home Fragrance and Decor Distributor providing private label programs for all major Canadian retailers. We are located in North York, in the Finch Avenue and Weston Road area.

Summary

We are seeking a dependable, detail-oriented

Bookkeeping & General Office Clerk

to join our on-site team. This

mid-level

role requires strong Excel skills, a high level of accuracy, and the ability to manage multiple responsibilities efficiently. The ideal candidate will have experience in bookkeeping and data entry, be able to follow instructions precisely, and work both independently and collaboratively.

Key Responsibilities:

Perform general bookkeeping and data entry tasks with accuracy Create, update, and manage spreadsheets using advanced Excel functions (formulas, pivot tables, data validation, etc.) Maintain and organize records, reports, and documentation across various systems Track and organize data for internal processes and reports Follow procedures and instructions with consistency and attention to detail Manage multiple tasks in a fast-paced environment, both independently and as part of a team

Specific responsibilities include, but are not limited to:

Accounts Payable:

Invoice reconciliation and data entry

Accounts Receivable:

Posting payments received Performing general office tasks, including answering phones, responding to emails, processing mail, filing, and preparing product shipments to clients Assisting with unpacking of incoming products and maintaining the showroom (e.g., removing outdated samples) Checking reports, figures, and postings for accuracy Maintaining customer claim logs and working to resolve discrepancies Communicating with management, vendors, and customers Supporting product development activities, including: Providing feedback on new item concepts Reviewing fragrances and artwork Reviewing samples and preparing mock-ups for pre-production Other tasks as assigned or required

Qualifications:

Minimum 3 years' experience in an office environment At least 2 years of experience in bookkeeping, data entry, or administrative support Advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, VLOOKUP) Strong attention to detail and accuracy in data handling Proficient in both spoken and written English Professional and polite communication skills Strong interpersonal and team collaboration skills Willingness to learn and a proactive, "can-do" attitude Ability to follow instructions and work within established processes Highly organized with effective multitasking and time management abilities Critical thinking and problem-solving skills Basic understanding of accounting procedures Strong work ethic and reliability Flexibility to assist the team as needed to meet project deadlines Ability to work from home when required (must have access to a computer, internet, printer, and phone)
Job Type: Full-time

Pay: $23.00-$26.50 per hour

Expected hours: 40 per week

Benefits:

Casual dress On-site parking Store discount
Work Location: In person