Job Description

Bring your talents to a leader in medical technology and healthcare solutions. Rooted in our long history of mission-driven innovation, our medical technologies open doors. We support your growth with the training, mentorship, and guidance you need to own your future success. Join us and engineer your career!

Track tender websites to identify and coordinate business opportunities. Work closely and collaboratively with Sales, Marketing and other stakeholders to execute timely tender submissions. Analyze terms and conditions and coordinate negotiations. Maintain records. Contribute to continuous process improvement.

A day in the life.

• Provides commercially-oriented coordination and guidance to management and business units on tenders administration.
• Prepares and administers the technical and pricing material for each tender, coordinating with all parties involved.
• Researches, tracks and coordinates tenders and contracts.
• Ensures compliance with company policies and local legislation.
• Facilitates any management approvals required for price levels and contract terms for tenders.
• Responsible for reporting complaints and Adverse Drug Reactions (ADR)
• Must be able to work flexibly to ensure submissions meet critical deadlines.
• Monitor bid sites daily for the identification of potential business opportunities for Medtronic; confirm and track.
• Prepare, organize and maintain tender records and files.
• Co-lead tender response process.
• Analyze tender documents for processes, requirements, special provisions, and terms and conditions for compliance with appropriate laws, regulations, corporate and Medtronic of Canada policies and business specific procedures. Make amendments as needed.
• Respond to general tender requirements using standard language and content.
• Collaborate with stakeholders to update and develop tender content for general responses.
• Print, Compile, Ship and Upload Tenders.
• Liaise with Customers.
• Initiate and participate in the development and execution of standard and updated processes and procedures in the Pricing and Contracts Department.
• Rapidly adopt new processes and systems.
• Support information requests (i.e. for business reviews, pre-tender support, etc.).
• Coordinate and support contract negotiations.
• Finalize contracts and coordinate handovers following departmental processes.
• Provide backup to the department as needed.
• Other duties and special projects as assigned.

Must Haves.

• Bachelor\xe2\x80\x99s degree
• Minimum of 2 years of relevant experience
• Bilingual (English/French) required; strong written and oral communication in both is essential
• Strong MS Office Word, Excel and Adobe skills
• Ability to assess, amend and negotiate contract terms and conditions
• Strong typing skills with low error rate
• Experience working with Tenders
• Process Improvement experience
• Strong attention to detail
• Ability to work in a team and coordinate bid responses from multiple stakeholders
• Ability to organize and prioritize workload and meet critical deadlines.
• Strong communication skills both verbal and written
• Strong MS Office Word and Adobe Acrobat capabilities
• Understanding of contract language and tender processes
• Ability to quickly learn new processes and systems
• Ability to develop tender responses
• Knowledge of Medtronic processes and policies or demonstrated ability to learn quickly.
• Ability to learn project coordination processes and skills

Nice to haves.

• Advanced degree
• Understand contract, tender and document management processes, principles and language.
• 3 years\xe2\x80\x99 Medtronic administrative experience or 5 years\xe2\x80\x99 other administrative experience.
• Experience in the medical industry is an asset.
• Contract or offer drafting experience is an asset.
• Customer communications experience required
• Demonstrated outstanding administrative capabilities or certification in business or a related field
• Experience with Tenders or Contracts
• Experience working with Customers and collaborating across teams
• Previous work experience in the medical device industry
• Working knowledge of Medtronic product portfolio and applications
• Understanding of Medtronic organizational roles and responsibilities
• Knowledge of Hospital procurement processes

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.

About Medtronic:

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We seek out and hire a diverse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader \xe2\x80\x94 that\xe2\x80\x99s why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.

Medtronic Canada strives through our vision to build a culture of inclusiveness through our commitment to employment equity and diversity. Discrimination is prohibited on any grounds protected under Canadian Human Rights legislation. Employment applications are encouraged from all members of our community. Upon request, candidates with disabilities will be accommodated during the recruitment process.

Additional Information

• Posting Date: Jun 12, 2023
• Travel: No

Medtronic