Job Description

We are accepting applications for following:

Position:

Temporary- Secretary IV , Full-Time

Location: The Learning Connection- Edson

Start Date:

As soon as mutually agreeable until June 30, 2026, or until return of the incumbent.

Hours of work:

30 Hours per week, 6 hours per day, Monday to Friday, inclusive, 10 months. ( as per the CUPE Collective Agreement )

The competition will remain open until:

November19, 2025 at 12:00pm MST.

REPORTS TO:

Works under the direction and supervision of the Principal/Assistant Principal

SUMMARY:

This position performs all clerical and administrative functions as required to maintain the student records system.

DUTIES:

The duties of this position are not limited to the listed components. However, will encompass 80% of the assigned duties on a regular basis


Primarily responsible to school principal, relieving them of basic organizational tasks. May have the responsibility of assigning job tasks to other personnel. Processes a variety of materials such as routine correspondence, newsletters, reports and forms. May arrange for substitute coverage and process the staff absence reports. Acts as the main contact person for the office, providing all reception functions. May be required to assist with the organization of meetings, prepare agendas, and record minutes. Responsible for the maintenance and application of the students records system (PowerSchool) Advanced skills in the Microsoft Office Suite, with the ability to learn new software quickly. Responsible for student registrations and transfer, and CUM file maintenance. Knowledge of and application of Atrieve system. Collection and receipt of revenues in accordance with Board policy. Orders school resources and supplies. Maintains the school inventory of equipment. May assist administration with allocation of the annual school budget. Performs all aspects of accounting procedures such as purchase orders, invoices and report generation. Application and maintenance of accounting programs in monitoring school budgets and school generated funds (Rycor). Maintains confidentiality of sensitive information. Assists with the dispatch of emergent or high priority correspondence and/or direction to staff and/or students. Trouble-shoots in the office with relation to office equipment and routines. Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONS:

Completion of grade 12 diploma or equivalent. Basic knowledge and application of accounting principles and office organization. Basic knowledge of student records system. Technology and computer related skills. Excellent interpersonal skills, with the ability to communicate effectively with tact and discretion, both orally and in writing. Must be self-motivated, self-directed with the ability to organize and prioritize work. Must be able to work with minimal supervision and as a team player. Must be able to work with constant interruptions. Ability to maintain a high level of confidentiality. Physical ability to perform required duties. Knowledge of and skill in using Microsoft Office Suite

In accordance with Board Policy, the successful applicant will be required to provide the following:

A current RCMP Vulnerable Sector Check A current Alberta Government Child Intervention Record Check Evidence of a Grade 12 Diploma or equivalent
Please submit the following:


A cover letter and resume The resume must highlight professional qualifications, relevant training and experience. Please include a list of three references with permission for Grande Yellowhead Public School Division to contact any or all references.
We thank all applicants for their interest however; we will contact only those selected for interviews.

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ONLY ONLINE APPLICATIONS ACCEPTED.