Job Description

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#2025-096 Temporary Engineering Clerk (PWU) (Temporary contract 6 - 18 months)

Location:

Brampton (Kennedy Rd)

Posting Open:

May 23, 2025

Posting Closed:

June 5, 2025

Rate of Pay:

$30.16 - $44.17

Number of Vacancies:

1

Hours per Week:

35



At Alectra, we're not just about powering communities; we're about empowering our people. We prioritize well-being through a culture that fosters collaboration, innovation and continuous growth. We believe in providing a supportive and inclusive environment where everyone can thrive and make an impact.

Position Purpose:

Reporting to the Supervisor of Design, this Engineering Clerk assists in the creation and monitoring of work orders and/or joint use permit applications. The position is responsible for the initial set-up of new residential subdivision services, maintenance and tracking of record file systems. For CVC & Joint Use, this position is responsible for receiving completeness review, tracking, reporting, issue resolution, and providing status updates on joint use permit applications.

Responsibilities:

Process and monitor utility applications and notifications to the Municipality, utilities and other agencies Coordinates response to Municipalities for request for comments on site plan approvals, commercial development applications and general variances. This position is the first point of contact for customers, developers, consultants, contractors and other external agencies. Provide frontline interface to external and internal customers, contractors, and suppliers. Deal effectively with customer inquiries by directing them to appropriate parties for timely and accurate responses. Sort and process internal and external correspondence including mail, faxes and courier deliveries Performs initial setup of new subdivision residential services by interpreting work order, drawing and registered plan information to ensure timely and efficient completion of the work order process. Liaise with various departments, determines the completion of subdivision, ICI and non-paper trail work orders that begin the work order review process; Assists in the set-up of work order numbers in JDE. Set up Purchase Requisitions for department. Submit and track New Vendor Forms, Single Source documents & Cheque Requisitions Organize, maintain and process Engineering records, correspondence, contracts and applications using the departmental filing system Locates and retrieves records located at the corporation's records storage facilities and issues to the requestor. Records, packages and prepares file records for mailing. Prepare correspondence, reports, meeting minutes, memo, presentations and documents Orders and distributes office supplies for the department Monitor and track applications and contracts to ensure compliance with record retention requirements and practices Prepare necessary documentation for Offer to Connect (OTC) and Net Present Value (NPV) calculations Work with Customer Capital, ICI & Layouts, and Rates Departments to ensure project's final costing report is accurate. Prepare Capital Contribution/Expansion Deposit Refund summary. Process necessary invoices and Cheque requisitions. Determine, and once approved, process reduction/release of Letters of Credit as project requirements are fulfilled. Confirm all requirements are fulfilled and issue clearance letters to the City for subdivision projects Ensure all legal descriptions and Reference Plan requirements are accurate and proper. Prepare and coordinate approval of the process easement documentation registration. Tracks, distributes and receives new, removed and as-built joint use attachment permits. Liaise with joint use partners, Design Supervisors and Finance Department for billing reconciliations. Processes department activity reports for joint use permits. Submit to Regulatory monthly tracking for reporting to the OEB compliance to their written responses and design appointments met according to their requirements. Record and coordinate receipt, response and return of PUCC applications Provide Backup and support for other Clerks in the Network Services Division. Responsible for a working knowledge and understanding of and make all efforts reasonable to work in accordance with and ensuring work is done in compliance with the appropriate safety legislation, EUSR rules, Alectra policies and procedures and safe work practices that apply to the work while adhering to the internal responsibility system. Reports any unsafe conditions or observed unsafe work practices using Alectra procedures. Perform other duties as assigned

Skills & Qualifications:

Education & Specialized Knowledge

Minimum two-year college diploma in business, engineering or other related fields and/or equivalent experience. Requires basic knowledge of file systems and records management.

Experience

Requires a minimum of 1 year of related experience within a utility, construction, technical, municipal, financial, logistics or equivalent environment. Minimum 3 years' experience in an administrative role.

Skills/Abilities/Competencies

Demonstrated interpersonal skills in dealing with internal and external customers with the ability to accurately assess customer requirements in a professional and courteous manner Ability to work effectively in a team oriented, high volume, fast paced environment Proven organizational, analytical and problem-solving skills Proficiency in Windows-based office applications including Word and Excel with above average keyboarding skills. Solid written and verbal communication skills Basic knowledge of Occupational Health and Safety Act requirements as it relates to individual, organizational and operational requirements

Who we are

As the largest municipally owned electric utility in Canada, we are committed to growing, evolving and remaining innovative to build a sustainable and brighter future. Our values set us apart and are our fundamental beliefs about our organization:

Safety:

Stay aware, prevent risks and protect each other.

Respect:

Value everyone, act honestly and foster inclusion.

Customer Focus:

Be reliable, anticipate needs and deliver exceptional solutions with care.

Excellence:

Elevate performance, embrace diversity and deliver quality through collaboration.

Innovation:

Drive growth by embracing change, creativity and continuous improvement.

Here's why Alectra might be your ideal workplace:

We invest in your career development. At Alectra, we care about our team's future through offering ongoing trainings, mentorship and learning opportunities. We care about you work-life balance. Understanding that taking time off is essential to employee well-being, sustained productivity and high performance, we offer the following: Disconnecting from work: We prioritize your well-being through our "Disconnect from Work" policy which ensures you can maintain a healthy work-life balance.

At Alectra, your unique contributions matter and help drive our collective success to a more sustainable and brighter future.



Ready to Apply?



If this sounds like you and gets you excited, we'd love to hear from you! Simply click the apply button to submit your resume and take the first step toward joining our team. Due to the high volume of applications, we are unable to accept resumes via email. All applicants must apply through our careers page to be considered.

First consideration will be given to permanent employees in the PWU bargaining unit.

As per the Collective Agreement, any permanent new hire in their bargaining unit must remain in their current position for at least twelve (12) months prior to commencing a new position.

At Alectra, we celebrate diversity and are committed to an inclusive recruitment process that honours the dignity and independence of all applicants. If you require accommodation during the process, please contact careers@alectra.com. We will work with you to ensure your needs are being met to the point of undue hardship.

Thank you for your interest in building a career with us. While we appreciate all applicants, only those selected for an interview will be contacted.

Please note:

We kindly request no unsolicited resumes or agency referrals. Alectra does not accept resumes from recruitment agencies for any open positions unless a valid contract is in place.