Job Description

Team Lead, Grants AdministrationAlberta Innovates is seeking a Team Lead, Grants Administration to lead the development and operationalization of grants administration processes across the organization and address unique program requirements when required. The successful incumbent will be responsible for oversight, mentoring and training of the Grants Administration Services team, and ensuring high quality control and consistency in grants administration processes.Are you our Team Lead, Grants Administration? You would be a good fit for this position if you:

• Enjoy using grant process expertise to increase efficiencies and continually improve processes and systems.
• Have strong leadership skills and are passionate about mentoring and developing others.
• Are solutions focused and enjoy collaborating with stakeholders.

We are game changersAlberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province\'s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology and omics. We are working with our partners to diversify Alberta\'s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.Intrigued? Here\'s some more information about the position:The successful incumbent will be accountable for, but not limited to:

• Lead the continuous quality review and improvement of grants administration services, processes and workflows within Corporate Planning and Reporting (CPR) and with other business units.
• Collaborate with the Grants System Coordinator to optimize the functionality of, and workflows within, the grants management system.
• Develop standardized and integrated grants administration processes across the organization through collaboration with Legal, Finance and other business areas.
• Monitor grants administration processes to ensure implementation, consistency, quality and effectiveness of standardized and integrated processes across the organization.
• Manage Grants Administration Services budget and reporting activities, authorizing expenditures within budget and approved limits, explaining variances, and ensuring the timely submission of required internal and external reports and financial documents.

• Responsible for understanding and maintaining the capabilities and competencies of Grants Coordinator roles for performance management.
• Lead staff activities including monitoring productivity, work quality and workloads; ensuring adherence to policies and practice standards; managing recruitment and performance review activities; progressive discipline; and ensuring the availability of skill development, coaching and training opportunities.
• Provide consistent coaching, mentoring, training, and performance management to staff.
• Ensure that Project Advisors and other staff involved with program areas receive appropriate grants administration support and training.
• Optimize compliance with grants administration processes and standards by providing training to internal business areas and, when necessary, communicating with external clients.
• Liaise with business areas to understand and identify areas of strength and opportunities for improvement within and related to the grants administration function, factors that impact the current and forthcoming work volumes, and strategies to mitigate periods of exceptionally high workloads.
• Collaborate with work areas to understand business priorities and ensure they are familiar and trained on grants administration processes and procedures and follow accordingly.
• Provide the corporation with subject matter expertise about grants administration and associated grants management processes and methodologies, including best practices.
• Participate in the coordination of information gathering and data management practices, including managing expectations and understanding limitations with the grants administration data set.

Qualifications;

• Undergraduate Degree in Business Administration, Commerce or a related field
• 5 or more years of progressively responsible experience in a similar role
• 1 - 2 years experience in a supervisory or mentorship role

• A commensurate amount of work experience and education will also be considered
• Experience in project, contract and/or financial management is considered an asset
• Ability to prioritize multiple tasks, in a fast-paced and dynamic environment
• Demonstrated conflict management and resolution skills
• High attention to detail and good analytical skills.
• Solutions focused approach to work using a strategic lens.
• Resource allocation and planning
• Proficiency using Microsoft applications and high degree of comfort with other software such as grant management systems.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills (both written and verbal).
• Proven ability to adapt well to change.
• Able to work independently under pressure, and within a team environment.
• Demonstrated knowledge of standard business financial processes and procedures, contract management, terms and conditions.

Why Alberta Innovates?We offer our employees opportunities to work on projects that will expand their skill sets while witnessing the visible impacts of their efforts. We value the development of our employees and create opportunities for working in capacities that allow new skills to be learned. We know that the wellness of our team is the most important part of our business so we offer a strong benefits package and generous vacation and paid time off programs to promote work-life balance.ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.

Alberta Innovates