Job Description

Competition # : 40056

Department: Community Services

Location: Flexible

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b11-Aug-23 \xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At the , we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.

About Our Opportunity

The Finance Operations unit has an opening that will provide you the opportunity to apply your excellent financial expertise and client service skills in a setting that offers challenges, values, collaborative teamwork, and innovative thinking. Reporting to the Assistant Financial Coordinator, you are responsible for overseeing the complete end-to-end processing of accounts payable transactions, both manual and electronic, for DCS client and vendor payments.

Primary Accountabilities

Team Leads are responsible for monitoring the centralized email inbox and distributing the work among team members for processing, and following up to ensure work taken in is actioned. This will involve responding to queries, and other frequent communication with financial clerks, service delivery staff, clients and vendors.

In addition, you provide subject matter expertise and guidance to accounts payable staff for system issues and policy questions, as well as assistance with complex transactions and escalating customer situations. You are also responsible for training new staff and facilitating information sessions on accounts payable processes. You assist the financial clerks during absences or times of increased volumes.

Other duties will include contributing to the development of processes and procedures, aiding in ad hoc requests and investigations, assisting in compiling data and information which may be required for audit purposes, reconciliation and reporting relating to Purchase Cards. Other duties will be assigned from time to time.

Qualifications and Experience

To fulfill the expectations of this role, you have 5 years of related experience in a financial administration environment; or an acceptable equivalent of training and related experience. A post-secondary degree with a focus on accounting/finance or actively working toward a professional accounting designation would be considered assets.

Proficiency in ICM (Integrated Case Management) System (or equivalent case management systems) is essential. You have a demonstrated ability to analyze and reconcile accounts and determine causes of variances. You also have strong interpersonal, verbal, and written communication skills and good judgment to identify sensitive and/or urgent issues that require special handling. In addition, you can research, compile and evaluate information in a timely manner. An ability to work in a consultative manner with internal and external clients is also required.

Proficiency in the use of PC computer systems, internet-based applications, spreadsheets, and word-processing packages is essential. You are capable of effectively managing multiple projects in a high-volume, team-oriented environment with a customer service focus. Attention to detail is very important.

You have a working knowledge of and ability to interpret and apply government policies and procedures. A working knowledge and/or training in SAP Accounts Payable, Receivable, General Ledger and Procurement would be assets.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education, and experience will be considered. Equivalencies may include but are not limited to:

• Completion of a 2-year diploma and 3 years of related experience
• Completion of a related bachelor\'s degree and 1-year of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

You will be working within a high-paced, busy office environment with strict deadlines. Most of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day.

Additional Information

Two (2) full-time permanent positions are available with a flexible worksite. DCS has offices across the province which you can view . Your worksite location will be determined at the offer negotiation stage. This position offers the opportunity to enroll in the Flex NS working hours.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: CL 22

Salary Range: $1,924.59 - $2,128.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia