Job Description

Company Overview

Scarborough Swim Club is a leading competitive swim organization based in Toronto with over 70 years of history in developing swimmers of all levels. We are currently seeking a skilled and motivated individual to oversee club operations, manage logistics, and perform administrative functions. The position offers

flexibility to scale based on the candidate's experience

, and the

title will be matched to qualifications

(General Manager or Operations Manager).

Summary

This is a dynamic leadership and coordination role supporting the smooth daily functioning of the club. You will work closely with the coaching team, Board of Directors, swimmers, and parents to ensure operational excellence, especially in areas like registration, meet management, and pool permitting.

Responsibilities:

Communications & Member Support

Act as the club's primary point of contact for inquiries (email, phone, in person) Distribute updates regarding programs, meets, cancellations, and club news Maintain website content and ensure accuracy of information

Meet & Event Operations

Manage swimmer registration for hosted and away meets Support travel planning, hotel bookings, and documentation for team travel Assist Meet Managers and Officials Chair with logistics and software tools Update hosted meet information and results on the club website

Program & Registration Management

Oversee swimmer registration for all programs (competitive, pre-competitive, camps) Track group assignments, assessments, and session scheduling Ensure accuracy and consistency with Swim Ontario and Swim Canada registration

Facilities & Permits

Request and manage pool permits from TPASC, TDSB, and the City of Toronto Arrange for staff parking passes, access cards, and room bookings Process permit cancellations and adjustments as needed

Staff & HR Support

Post positions, review resumes, and support onboarding Maintain employee handbook, coordinate staff schedules, track hours/absences Support payroll documentation and expense tracking

Administrative & Financial Support

Track meet fees, apparel orders, and volunteer bond charges Support year-end banquets, awards, reports, and yearbooks Assist the Treasurer with basic reporting and tracking as needed

Governance & Club Support

Assist with the AGM and Board documentation Prepare seasonal swimmer rosters, staff lists, and class schedules Coordinate mid- and end-of-season events, mini meets, and Swim-A-Thons Distribute updates regarding programs, meets, cancellations, and club news Maintain website content and ensure accuracy of information

Requirements

Experience in a competitive swim club environment

, either in administration or coaching, is a strong asset

Strong computer skills

, including Microsoft Office, Google Workspace, and online registration platforms

Experience with swim meet software

(e.g., TeamUnify, Hy-Tek Meet Manager) and

swim meet logistics/management

is a strong asset Excellent organizational and time management skills Professional communication and customer service abilities

Social media awareness

and experience with content creation is an asset Self-motivated and comfortable working independently and remotely Schedule flexibility, including evenings and weekends as needed Must provide a

valid criminal record check

.
If you are passionate about swimming and dedicated to making a difference in the lives of young athletes, we invite you to apply for the General Manager position at Scarborough Swim Club today!

Job Types: Full-time, Part-time

Pay: $25.00-$40.00 per hour

Expected hours: 20 - 40 per week

Additional pay:

Bonus pay
Benefits:

Casual dress Flexible schedule On-site parking
Schedule:

Evening shift Monday to Friday Weekends as needed
Work Location: Hybrid remote in Scarborough, ON