Job Description

Union: OPSEU - Districts

Job Number: J0124-0859

Job Title: Support Worker (12 months)

Job Type: Contract

Contract Duration: 12 months

City, Province, Country: Hamilton, Ontario, Canada

Job Location: Hamilton

Job Category: Administration / Clerical

Job Classification: S2U

Role Designation: LAO Workplace Based - Role is physically based in an in-person LAO workplace.

Open Positions: 1

Posting Date: February 2, 2024

Closing Date: February 8, 2024

Salary: $39,144.32 - $58,431.02/Year

Legal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It\'s an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or M\xc3\xa9tis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.

We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.

Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.

Primary function

The primary function of the job is to perform a variety of customer-focused administrative duties.

Home location: Hamilton
Secondary locations: Not applicable

Reporting to: Manager, District Operations

Key accountabilities

• Provide back-up relief for reception staff as required.
• Scheduling settlement conferences, maintaining settlement conference database
• Maintain settlement conference calendar
• Work with settlement conference staff in Brampton
• Reception duties including answering a high volume of telephone calls and providing information to clients and lawyers on the phone and/or in person regarding legal aid processes and/or the status of their file.
• Assisting clients in completing intake information and triage.
• Scan consent and declaration forms and attach to client file in the PeopleSoft system.
• Upload portal attachments to client files and triage to appropriate staff.
• Scan and attach correspondence to existing client files in PeopleSoft and triage to staff as needed.
• Fax correspondence to counsel and clients
• Maintaining e-mail database for stakeholders.
• Maintaining and faxing up to date referral lists.
• Additional, specific duties as outlined by manager

Required skills & experience

• Experience in an office environment and proven ability to deal effectively with clients on the phone and in-person.
• Sound organizational skills to ensure the accuracy of information and to maintain control of a variety administrative of tasks.
• Intermediate level skill in Microsoft Word and Excel and the ability to enter and retrieve information in a client service computer application (Peoplesoft)
• Accurate typing skills and the ability to work with minimal supervision
• The ability to multi-task and to work well under pressure

Education & Job Knowledge:

• Knowledge of court procedures, duty counsel policies and LAO\'s policies and procedures is an asset
• Good knowledge of community based services available to clients

To apply submit a cover letter & r\xc3\xa9sum\xc3\xa9.

Only those candidates selected for an interview will be notified by email.

This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) and the successful incumbent will be governed by the provisions of a collective agreement and subject to union dues.

If a permanent employee, currently represented by OPSEU, is the successful candidate for this opportunity, they will return to their home position at the conclusion of this assignment, if the position continues to exist.

Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.

First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have a Njoyn account? Just sign in and select "my jobs" to apply.

Once you have successfully applied you will receive a confirmation email.

Trouble applying? For telephone support please call 1-877-427-7717 or email: candidate.njoynhelp@cgi.com.

Legal Aid Ontario