Job Description

Competition Number: REQ 6284TITLE: Support Services CoordinatorDIVISION: Centre for Preparatory & Liberal StudiesSALARY: Payband F, starting rate $31.05 per hourHOURS: Monday to Friday, 9:00 am to 5:00 pmHOURS PER WEEK: 35LOCATION: 341 King St.E.STATUS: Full Time SupportEFFECTIVE DATE: ImmediatelyCLOSING DATE: August 23, 2024Land AcknowledgementGeorge Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.Equity StatementGeorge Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.GBC VisionTo be a college renowned for its inclusion, excellence, relevance, impact, and leadership.Position Summary:The Support Services Coordinator reports to the Manager, Academic Operations (MAO), School of Work & College Preparation. Also, the incumbent supports other managers as required, providing senior level coordination, administration, and logistical support in ensuring the efficient scheduling, staffing and operations. In addition, this role will be providing administrative and logistical support to the Associate Dean.Key Responsibilities:

• Oversees academic schedule and timetable processes and completion for all programs in SWCP each semester.

• Liaises with Associate Dean, MAO and Scheduling Department regarding timetable adjustments considering student and staff scheduling requirements and faculty workloads.

• Works with the Associate Dean, MAO and Coordinators to review final timetables.

• Coordinates and prepares non-full-time (part-time) faculty and non-teaching contracts to meet scheduling and program delivery needs. Submits to Human Resources to meet deadlines in Payroll and union collective agreement provisions/requirements.

• Assists the Associate Dean and Managers as a point of contact for part-time faculty and acquires voicemail, email, issue of keys and classroom access, or other supplies.

• Coordinates SWF meetings between Associate Dean and faculty.

• Maintains, prioritizes, and organizes the MAO and Associate Dean\'s schedules including appointments with faculty, staff, senior administrative GBC staff and external industry partners.

• Trains and provides ongoing support to support staff on cornerstone; prepares offer letters, one-time payments.

• Assists students with booking meetings with the Associate Dean and Managers.

• Participates in college activities and working groups (such as IA, Start/End of Term, and internal meetings).

• Completion and submission of part-time support and student worker payroll and employment contracts according to established policy.

• Formats and inputs necessary information to prepare letters, memos, reports, spreadsheets, presentations and other written materials.

• Assist in obtaining quotes and preparing web requisitions according to needs of the school and budget procedures and requirements.

• Reviews faculty, support, Associate Dean and Manager business and travel claim expenses to ensure they adhere to GBC finance policy.

• Other duties as assigned.

Educational and Experience Requirements:

• Three-year diploma or degree from a recognized post-secondary institution in Business Administration, General Arts or a bachelor\'s level education with relevant experience

• Minimum three (3) years\' administrative experience in a post-secondary education institution.

• Excellent customer services experience and highly effective written and oral communication skills.

Skills and Attributes:

• Advanced computer skills (e.g. BANNER, MS Office Suite, IA, Chrome River and, CONCUR) would be an asset.

• Solid prioritization, organization, time management, and coordination skills; attention to detail.

• Able to travel to other campuses or off-site within the GTA for meetings or events on a monthly basis.

• Excellent collaboration, teamwork, and interpersonal skills at a professional level.

• Demonstrated commitment to uphold the College\'s priorities on diversity and equity.

Interview process may consist of a practical skills component.Notes:

• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
• Priority will be given to internal candidates per our Support Staff Collective Agreement. External candidates are welcome to apply, and their applications will be considered after the internal review is complete. George Brown College may keep applications for up to 12 months and may contact you for future opportunities.

About Us:prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a . See why we are consistently ranked as one of .George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Candidates who require accommodation in the hiring process may contact confidentially.

George Brown College