Job Description

Job ID: 36945

• Job Category: Administrative
• Division & Section: Children\'s Services, ChildSvcs Contract & Financial Mgmt
• Work Location: Metro Hall, 55 John St, Toronto, M5V 3C6
• Job Type & Duration: Full-time, Temporary (12 Months) Vacancy
• Hourly Rate: $32.77 - $35.92
• Shift Information: Monday to Friday, 35 Hours Per Week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 18-Sept-2023 to 2-Oct-2023

As a Support Assistant B (Bilingual English and French), you will be working within a dynamic and collaborative team, in a fast- paced, agile environment. Various stakeholders will depend on our team\'s ability to quickly fulfill multiple requests and this role will be an integral part of this process.

Major Responsibilities:

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
• Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
• Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
• Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
• Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.
• Receives and pays out cash and cheques, controls, monitors and balances petty cash, prepares bank deposits, withdrawals, reconciliations and processes/checks financial payments. Assists with budget administration for unit.
• Co-ordinates meetings, events and schedules. Takes/transcribes minutes.

Key Qualifications:

Your application must describe your qualifications as they relate to: * Experience in providing bilingual (English & French) services in a customer service environment.

• Considerable clerical/administrative experience in financial, purchasing, and people services related environments.
• Experience in preparing and formatting reports using statistical data, and drafting letters, memos and other documents for management.
• Experience with electronic and manual filing systems, data entry, and the management of large volumes of information.
• Considerable experience in utilizing a variety of computer software packages including Microsoft Office Suite (i.e. Word, Excel, and PowerPoint) and database administration.

You must also have:

• Excellent organizational skills with the ability to set priorities in a fast-paced environment to meet tight, sometimes conflicting, deadlines and work with minimal supervision.
• Fundamental knowledge of budget and purchasing-related procedures and practices, fundamental business mathematics skills, and ability to make involved computations and calculations rapidly and accurately.
• Knowledge of basic accounting principles and knowledge of the City\'s accounting policies and procedures.
• Excellent interpersonal skills with the ability to meet and interact with staff, councillors, the public and representatives from external agencies and organizations in an efficient and diplomatic manner.
• Excellent oral and written communication skills, and the ability to compose correspondence and memoranda.
• Ability to use a variety of software systems, such as: SAP Ariba, and Children\'s Services Information Systems (CSIS II).

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City\'s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City\'s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City\'s .

City of Toronto