Job Description

The Manager, Supply Chain within the Integrated Care Solutions division will report directly to the Sr. Manager, Supply Chain & Quality Assurance. This role will support in developing supply chain management processes, negotiating with suppliers, overseeing the ordering of health care equipment and supplies, and maintaining the inventory system. The primary focus of the Supply Chain manager is to support the purchasing team to deliver quality supplies and equipment in a timely and cost-efficient manner. This will be achieved through effective vendor management, accurate inventory management tracking and forecasting, and building efficient logistics connections.

The Manager, Supply Chain will work with various ICS teams to ensure alignment of initiatives to our mission, vision, and values. They will have a strong commitment to supporting our operational teams to deliver quality care that is safe, timely, and effective; by ensuring access to appropriate supplies and equipment.

DUTIES AND RESPONSIBILITIES:

• Oversee the Inventory Lead(s) to research, select and purchase quality healthcare equipment & supplies that meet the businesses needs.
• Support purchasing coordinators in planning and coordinating large logistical events (moves, expansions, closures, new site openings)
• Analyze market and health care trends and apply this knowledge to make insightful buying decisions.
• Recommend and implement strategies for creating efficiencies and cost savings throughout the supply chain.
• Work with clinical teams, purchasing team, and vendors to ensure required inventory levels are maintained through accurate forecasting, vendor managed safety stock, timely ordering, and creating on-hand inventory visibility tracking.
• Work with Clinical Managers on developing and maintaining appropriate ordering, receiving, and auditing practices.
• Implement various inventory management strategies for leveling of inventories.
• Negotiate contracts to ensure competitive rates and timely product availability.
• Facilitate and maintain strong vendor relationships built on continuous improvement.
• Create and monitor supplier performance indicators to assess their ability to meet quality, timely delivery, and competitive cost requirements
• Manage contracted vendors for various short-term needs such as site set-ups, moves, expansions, or closures.
• Manage inventory levels across various locations to ensure visibility and product circulation.
• Manage ownership of equipment and supplies purchased by hospital partners.
• Facilitate rental agreements and asset tracking of various medical equipment.
• Track and monitor spending to align with fiscal budgets for both one-time project spending and ongoing operations spending.
• Work closely with finance to ensure invoices are coded accurately for proper billing (by program/hospital partner, differentiate billable/non-billable, replenishment/expansion or start-up).
• Once implemented, maintain the inventory management system to meet supply chain goals.

DUTIES AND RESPONSIBILITIES \xe2\x80\x93 GENERAL

• Ability to travel to various locations within Ontario.
• Knowledge of infection prevention and control practices.
• Adhere to Bayshore Policies and Procedures.
• Responsible for completing Accident Reports for all direct reports who injure themselves on the job, within 24 hours of the incident.
• Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Participate in committees as needed
• Participate in ongoing internal and/or external continuing education activities.
• Participate in quality activities and continuous improvement initiatives in keeping with the company\xe2\x80\x99s Quality Management System.
• Participate in proactive Health & Safety activities while performing all duties and is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Complete all other tasks as required.

REPORTING RELATIONSHIPS

The Manager of Supply Chain reports directly to the Senior Manager, Supply Chain and Quality Assurance.

Qualifications

QUALIFICATIONS

Education

• Post-secondary education in a relevant field of study (business, supply chain, purchasing, logistics etc.)
• APICS Certifications an asset (CPIM, CSCP, or CLTD)
• Other relevant purchasing and/or supply chain certifications an asset
• Certification in quality improvement methodologies (i.e. Lean Six Sigma) or working towards certification is considered an asset.

Experience

• Minimum five years of working experience in a purchasing, logistics or supply chain management role.
• Relevant working experience in a healthcare setting is an asset with clinical understanding of healthcare supplies and equipment.
• Expert knowledge of supply chain management activities; category management, strategic sourcing, contract management, order management and supplier relationship management.
• Previous management or supervisory experience is an asset.
• Knowledge of basic quality improvement methodologies.
• Proficient in appropriate purchasing software. Experience setting-up and/or maintaining IMS-ERP systems is an asset.

Other Skills and Abilities

• Proficient computer skills with a strong working knowledge of the following programs: MS Word, Excel, PowerPoint, Project, and Visio.
• Demonstrated problem solving and critical thinking abilities.
• Ability to adapt quickly to changes in priorities.
• Strong interpersonal, oral, and written communication skills.
• Ability to manage stakeholders and build strong working relationships.
• The ability to work independently and as part of a team.
• Travel across Canada may be required, and most certainly across Ontario.

Bayshore HealthCare