Job Description

Competition # : 38752

Department: Service Nova Scotia and Internal Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 4/20/2023 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Service Nova Scotia and Internal Services supports the public sector as it delivers programs and services that Nova Scotians rely on. We deliver services to the government and beyond by processing a million financial transactions each year, auditing operations, optimizing information and technology, managing major purchases for the public sector and helping public bodies administer the Freedom of Information and Protection of Privacy (FOIPOP) Act and the Records Act.

The people who use government programs and services come from all walks of life. It is important that the NSDS reflects the people that we serve - so we can deliver better, and more accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive.

About Our Opportunity

Reporting to the Director, Records Management, the Supervisor is responsible for all aspects of the regular operation of the Provincial Records Centre in both the Halifax and Sydney locations. As a specialist in the management of semi-active records the Supervisor works with a team of other Analysts to contribute to the development, implementation, and advancement of corporate records management for both departmental and government wide programs.

Primary Accountabilities

• In this role, you will manage the daily operation of the Records Centre and lead a team of Records Clerks in the provision of high-quality services to government clients.
• You will be responsible for establishing and meeting service standards, administering all operational systems including a specialized software environment, overseeing a quarterly billing cycle, and liaising and consulting with service partners.
• You will lead, motivate, and manage your team and manage all aspects of their performance and attendance, and provide coaching and support in their development.
• You will provide advisory and consulting services tailored to meet corporate and departmental needs in the management of semi-active records and research and contribute to the development of records management policies, procedures, guidelines, classification and retention schedules, training plans, presentations, and other documentation to support the effective management of government records.
• You will also provide one-on-one and group training to government departments on Records Centre systems and procedures.

Qualifications and Experience

As the successful candidate, you possess a bachelor\'s degree in related field with at least one year of related experience.

You have experience with the following:

• Leading or working in an active records program, or a Records Centre
• Writing records management policies, procedures, and guidelines
• Developing classification and retention schedules
• Creating training plans, presentations and other documentation
• Using standardized records classification systems
• Using database management systems and Microsoft 365 applications
• Leading or supervising staff

You also possess the following:

• Familiarity with the Government Records Act, Public Archives Act and the Freedom of Information and Protection of Privacy Act
• Strong written and oral communication skills
• Well developed time, project management and analytical skills
• A focus on client service delivery
• Ability to work effectively in a team environment

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 06 - PR 10

Salary Range: $1,915.37 - $2,746.69 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia