Job Description

Job Summary

Reporting to the Manager, Fleet Services, the position of Supervisor, Fleet Planning will be responsible for the direct management and supervision of activities associated with fleet planning, data management, and inventory control. Fleet Service\xe2\x80\x99s activities include Fleet asset acquisition, disposal, life cycle planning, fleet data management systems, fuel site management and automotive (stores) inventory systems. The functions performed in this position are in accordance with established standard operating procedures, departmental and corporate policies, sound vehicle/equipment principles and practices, with a focus on quality customer service and continuous improvement processes.

Guided by the goals and objectives of the City\xe2\x80\x99s Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Vision for an inclusive, connected and prosperous city.

Hours of Work
35 hours per week Monday to Friday between the hours of 8:00am and 4:00pm. Occasional evening work would be required to attend meetings.

Your role

• Manage the fleet procurement process, including meeting with end-user to prepare projected equipment needs, creation of specifications for tenders, RFPs and RFQs of fleet assets and materials.
• Ensure fleet purchases are in accordance with the Corporate procurement policies.
• Manage, monitor and develop Management System data integrity for fleet, fuel, auto inventory, GPS, and other related fleet information systems and records.
• Develop criteria to determine optimum vehicle/equipment replacement intervals.
• Develop strategies to standardize fleet where possible and reduce procurement lead times.
• Ensure vendors deliver new unit operator training and education, as well as technician training, literature, or software modules.
• Prepare fleet capital budgets and long term fleet capital replacement forecasts.
• Monitor fleet assignments and utilization, develop annual maintenance & operations (M&O) rates, and fuel projection use based on fleet assignments and usage.
• Create, streamline, and monitor fuel purchase reports, and implement fuel conservation programs.
• Manage inventories including fleet rentals, fleet pool units, automotive parts, tires, fuel inventory, and related fleet inventories, materials and supplies.
• Provide visible and positive leadership to staff, developing and nurturing a work environment that is inclusive, respectful, and motivating.
• Represent the Department/Division on various internal/external committees.
• Understand and remain current with industry trends to support productivity and performance improvements.
• Perform other related duties as assigned.

Qualifications

• Significant knowledge and expertise related to the duties listed above, normally acquired through a post-secondary education and considerable previous experience with fleet planning, data management, and inventory control. Candidates with an equivalent combination of education and experience will be considered.
• Experience supervising and leading work teams, preferably in a unionized environment.
• 310S (Automotive Technician) & 310T (Truck and Coach Technician) Licenses an asset.
• Must possess a valid Class \xe2\x80\x9cG\xe2\x80\x9d driver\xe2\x80\x99s license with a good driving record and access to a reliable vehicle. Successful candidates will be required to provide a current driver\xe2\x80\x99s abstract prior to their start date to confirm their license is held in good standing and that it has not been suspended or revoked under the Highway Traffic Act (HTA) or Criminal Code of Canada in the last 5 years. The City of Guelph will take into consideration the number of demerit points and/or nature of the infractions to determine if it meets our requirements
• Knowledge and training in public sector procurement and specification writing.
• Demonstrated knowledge of fleet related relevant legislation, codes, standards, and principles of safety management.
• Ability to communicate effectively with team members, stakeholders, and the general public.
• Computer proficient in a variety of software applications (particularly spreadsheets and (fleet) asset management information systems) and MS Office programs.
• Able to manage multiple and changing demands and priorities.
• Project management, organization, and problem-solving skills.
• Committed to continuous improvement and quality customer service.

Rate
$43.47- $54.34 per hour

How to apply
Qualified applicants are invited to apply using our online application system by September 6, 2023. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.

The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.

City of Guelph