Job Description

Welcome to CaraCo!

Thanks for stopping by and looking at our posting for the Supervisor, Accounting and Operations. We are seeking a highly skilled and detail-oriented person, with strong analytical capabilities, with strategic oversight to support business objectives, mentor team members, and drive process improvements!

If you are passionate about financial integrity and operational excellence, we invite you to join our dynamic organization and contribute to our continued success.

SUMMARY

This role is a support to our overarching finance team by way of leading the AR and AP processes, managing a small team, and having reporting agility for our diverse portfolio. This role requires the incumbent to be versatile in a multitude of accounting and financial processes, while being able to liaise with vendors and support the broader team.

Key Responsibilities

Accounting Support (AP, AR, Billing, Bank Reconciliations):

Oversee accountspayable@caraco.ca email and other invoice receipt forums to ensure all invoices are captured and processed by the team on a timely basis

Manage the payment process, including preparing or reviewing payment batches, scheduling payments, ensuring accuracy of payment details for all payment forms (EFT, cheque, BillPay, etc.), printing and mailing cheques, preparing EFT files

Enter or supervise entry, and purchase order matching where appropriate, of all invoices in Yardi

Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendor-payment terms

Ensure appropriate document retention procedures are adhered to provide support for the accounting for common area expenses (CAE), HST, lender reporting, etc.

Oversee the monthly credit card reconciliation process by ensuring all receipts are provided by company card holders and accounts reconciled for accounting purposes

Oversee daily bank reconciliations by accounting assistant(s) to ensure timely reviews and appropriate escalation of issues for review

Prepare or oversee the preparation of the weekly cash management report

Prepare or oversee the preparation of fund transfer accounting entries

Ensure invoicing activity is issued in a timely manner, accounts receivable are recorded for all invoices that are issued, and payments are collected and followed up as required

Assist with month/quarter/year end activities related to accounts payable and receivable.

Improve, if necessary, the processes in place for the management of accounting administration

Prepare letters to sub-trades and suppliers on updates or requests

Ensure strong internal controls are maintained within AP, AR and bank reconciliation processes

People Management:

Supervise two to three accounting assistants responsible for accounts payable, accounts receivable and billing, and bank reconciliations

Provide coaching and guidance to ensure staff are meeting performance expectations

Approve and track employee time away - vacation, sick days, etc.

Ensure that all CaraCo Group of Companies policies are being followed by employees

Administer performance improvement plans, disciplinary action and terminations, when necessary, in coordination with the CFO and Human Resources

Skill Set

Proficient with MS Office suite

Knowledge of industry's accounting principles and procedures

Familiarity with ERP software environment; Yardi Voyager desired but not mandatory

People management

Ability to ensure the strict confidentiality of financial records as they relate to the organization and its owners

Time management skills

Ability to work under pressure during month-end cycle

Ability to manage complex, high-volume transactions

Education and Experience

College Diploma or Degree with a specialization in finance, accounting, or business

Three to five years' relevant work experience

Two years in a supervisory role

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care On-site parking
Work Location: In person