Job Description

Our People & Places Solutions business \xe2\x80\x93 reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do \xe2\x80\x93 the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology \xe2\x80\x93 we\'re integrating a multitude of these solution elements to build the smart environments of tomorrow.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed \xe2\x80\x93 today and into tomorrow.

Your Impact:
What we do is more than construction; we play a part in moving a vision from concept to reality. We work every day to create the spaces people live in and the infrastructure to improve their lives. If you want to join a company where you can have tangible impact, join our team in Toronto as a Submittals Lead \xe2\x80\x93 Transit / Rail. Under the direction of the Senior Project Manager and/or Technical Director and with minimal supervision you\xe2\x80\x99ll be responsible for the management and coordination of project submittals. The successful candidate must have thorough knowledge and understand the objectives in contract administration systems (e.g., Unifier, CM14, ProjectWise) and related regulatory and/or industry requirements and practices with progressive experience ideally within major transit infrastructure projects. The position also provides support to coordinating stakeholders and technical design consultant requests. This position performs in a fast-paced high energy team environment, supporting and assisting the Project Team through all project delivery phases for a large regional commuter transit project. The main phases of the project include, Preliminary Design, Detail design, Procurement and Construction contract administration. If you\'re up for the challenge, we\'ve been looking for someone just like you. Join our team and help us deliver successful projects.
Here\xe2\x80\x99s What You\xe2\x80\x99ll Need:

• 
  Reporting to the Senior Project Manager and/or Technical Director the position is responsible for the management of the project submittals process
• Supports Technical Director, Senior Project Manager and the project team as required
• Highly organized and ability to process and efficiently manage numerous submittals effectively and positively influence Client and Stakeholder team members.
• Reviews and responds to project and program correspondence with excellent written and presentation skills.
• Able to interact with senior clients and articulate complex concepts in a clear and concise manner.
• Coordinates with document control team across all submittal related activities.
• Able to lead and oversee junior members of the submittals management team.
• Attendance at multiple, different, technical and commercial project working groups.
• Verify information received from various sources in support of stakeholder requirements, design and construction submissions, studies, meeting minutes, action logs, dashboards, registers etc. are;

o collated,
o Track submittals to completion accordance with the timescale requirements,
o Maintain documentation of activities
o Reviewed for technical soundness/compliance with requirement, conflicting requirements and or comments,
o Organized and kept up to date,
o Coordinated between all Stakeholder and project team

• Process submittals from Client and Stakeholder teams including but not limited to the Technical Advisor (TA) and Project Co.
• Interfaces with TA and Stakeholder teams on submittals issues to drive positive outcomes.
• Resolves submittals and related issues providing recommendations to the project team where required.
• Coordinate project team responses for technical memos etc.
• Positive influencing skills and building excellent relationships.
• Analyze and mitigate risk of delayed submittals and the impact on the project schedule.
• Prepare summary reports for Executive Management.
• May be required to support on various project management activities.

You\xe2\x80\x99ll also need:

• BS or MS graduate of an engineering discipline or similar applicable technical discipline.
• Preferably 8 to 10 years\xe2\x80\x99 experience working within transit industry
• Professional Engineer, PMP or similar professional license is considered desirable but not essential.
• Project delivery experience using AFP, P3, or similar methodology is desirable. Sound understanding of project management principles is highly desirable.
• Understanding of design and construction ideally including transit infrastructure e.g., stations and their associated facilities, tunnels, and systems is an asset.
• Knowledge of field activities such as Geotechnical, Topographic Survey and SUE (Subsurface Utility Engineering) investigations is an asset.
• Sound understanding and practical experience of contract administration and document management software, CM14 and Aconex are desired
• Minimum 3 years\xe2\x80\x99 experience in construction and major project environment
• Minimum 3 years\xe2\x80\x99 working as a Project Coordinator, Submittals Coordinator or equivalent role
• Knowledge of transit engineering, operations, and maintenance is desirable
• Experience of engineering design management and review would be an asset
• Highly proficient with Microsoft Suite with a strong emphasis on Excel, and PowerPoint. Other CAD related software\xe2\x80\x99s such as Bentley, Autodesk (MicroStation, AutoCAD, Revit) are considered an asset. Visualization software such as Sketch-Up also considered an asset.

At Jacobs, we\xe2\x80\x99re challenging today to reinvent tomorrow by solving the world\xe2\x80\x99s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.