Job Description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsStudent Wellness Administrative Assistant - (992115.3)This details all the information about the job posting.Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Student Affairs -> Student ServicesLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date23 June 2024Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,740.00 - $5,056.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB9Hours of WorkMonday - Friday; 8:30 am - 4:30 pmEmployee Group:CUPE 951 - Regular# of Hires Needed1CategoryHealth ServicesAbout this OpportunityThe University of Victoria is one of Victoria\'s largest employers and one of Canada\'s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\'s diverse academic programs, world-class research and commitment to civic engagement.Job SummaryThe Wellness, Recreation and Athletics portfolio plays a key leadership role in supporting a campus culture of wellbeing, empathy, equity and social justice and in developing and implementing an integrated wellness strategy for our campus as well as ensuring that our student athletes are able to thrive as students and as athletes within their chosen sport.The Student Wellness team is part of the Wellness, Recreation and Athletics Department and places a highly integrated approach to clinical counselling and clinical health care at the centre of the UVic student experience. The Student Wellness portfolio includes a collaborative, inter-professional model that supports students\' academic goals and personal development by fostering a student\'s well-being and skill development as it relates to personal wellness. The highly skilled and committed team of clinical and administrative professionals offers a comprehensive wellness model that closely aligns with the needs of a young adult population in a post-secondary environment.Reporting to the SW Associate Director, Operations, and working from the Student Wellness Centre and the Multifaith Centre, the SW Administrative Assistant provides global administrative support to all areas of Student Wellness. The SW Administrative Assistant contributes to a collaborative team environment and has primary functions in student reception, appointment scheduling, student information management and clinician and Spiritual Care Provider support. Supporting a variety of wellness providers, duties include managing space bookings in two buildings, managing schedules and calendars of SW leadership, events and itineraries, ordering supplies, creating surveys and other duties as assigned. The incumbent is the first point of contact for students and visitors to the Student Wellness Centre and Multifaith Centre providing resources and direction to services. Comfort working in an environment alone for long stretches each day if essential.Job RequirementsMedical Office Assistant Certification or a minimum of 3 years of equivalent work experience in office administration in a counselling, health or wellness discipline.Experience:

• This position requires a level of education, training, and experience equivalent to 3 years\' experience working within a multi-faceted customer service office environment, experience working with a young adult population and in a post-secondary educational environment.
• Demonstrated experience providing administrative support to projects.
• Experience working with UVic systems ie. FAST Student, Banner, FMIS

Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various business communications such as emails and reports.
• Experience scheduling meetings and calendar coordination.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Experience with event planning and coordination.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Experience with specialized student record management systems and scheduling software.
• Flexibility in adapting to changing work priorities, and frequent interruptions.
• Familiarity with UVic students services and programs.
• An understanding of student development theory.

Specialized Knowledge/Education:

• An understanding of faith and spirituality, and related terminology.

Territory Acknowledgement: We acknowledge and respect the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n and WS\xc3\x81NE\xc4\x86 Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

University of Victoria