Job Description

Canada Summer Jobs

*This position has an anticipated start date of June 2, 2025, and is funded through the Canada Summer Jobs program for 8 weeks.

Applicants must meet Canada Summer Jobs requirements including but not limited to: applicants must be between 15 and 30 years of age at the start of employment and we cannot consider applicants on work or study visas.

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About Us

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

Position Summary and Scope of Service:

St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the community we serve. Reporting to the Manager, Volunteer Services and consistent with the Mission, Values and policies of St.Amant, the Youth Summer Lead is a critical role in ensuring the success of St.Amant business and operations.


Reporting to the Manager, Staff Scheduling, the Student Staffing Resource Assistant is responsible for providing a broad range of administrative support services to Staffing Services tea in accordance with the mission and values and the policies and procedures for this service.


St.Amant values and promotes volunteerism in the workplace. Volunteers bring optimism and enthusiasm, create positive energy, share diverse perspectives and are an integral part of the work we do. As such and in keeping with the values of our organization, the incumbent to this role is encouraged to actively support, train, mentor, collaborate and invest in volunteer initiatives.

Qualifications:

Educational:

Grade XII diploma or certificate

Enrolled in post secondary education with a focus on Human Resource Management; or an equivalent combination of education and relevant work experience

Knowledge of the HRIS Scheduling software system an asset

Professional:

Experienced and knowledgeable in the use of the full range of modern office equipment

Strong computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, PowerPoint, Publisher, Access, Outlook and Internet browsers

Strong organizational, time management and communication skills (written and oral)

Experience in performing a wide range of administrative/secretarial tasks

Experience in managing large volumes of accurate schedules

Experience working with employees and managers in an effective and professional manner

Basic knowledge of human resources related legislations and collective agreements an asset

Personal:

Demonstrate confidential and ethical behavior in the performance of all duties

Function effectively as a team member, demonstrating emotional stability and objectivity when dealing with challenging/changing work environments

Able to work well under pressure to ensure that deadlines are met

Able to work independently and harmoniously within a multi-disciplined group

Self motivated, confident, creative, innovative and collaborative

Excellent time management skills with the ability to balance and prioritize multiple responsibilities

Keen sense of accuracy and attention to detail

Duties and Responsibilities:

Program/Service Support:


Consistent with the Mission, Values and Policies of St.Amant and the Principle Functions and Objectives of the Staffing Services, the Student Staffing Resource Assistant provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards


Duties include:


Provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards

Contacts all appropriate parties with relevance to the changed schedules

Enters all appropriate data into the scheduling system

Files all required documentation regarding scheduling services and follows up as required

Maintains files and other relevant documentation related to staffing services

Assists with General Orientation preparation as of materials regarding scheduling

Provides photocopy, fax, departmental mail and electronic mail

Adheres to all collective agreements and policies and procedure of St.Amant

Assists with special projects as assigned

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.


St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.


St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.


As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.


As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.