Job Description

Competition Number

P16914

Posting Title

Student Recruitment Officer -Term

Classification

Band 8

Location

Saskatchewan Polytechnic Moose Jaw Campus

Other Location(s)

Saskatchewan Polytechnic Moose Jaw Campus, Saskatchewan Polytechnic Regina Campus

Building

Regina Campus, Parkway Building

Other Building

Moose Jaw Campus

Date Posted

08/01/2025

Closing Date

08/13/2025

JIQ #

125

Start Date

08/18/2025

End Date

02/15/2026

Open Until Filled

No

Ongoing

No

Category of work

Part Time (Full Time Hours)

Bargaining Unit

Professional Services

Hours of Work

Non-Regulated (144 hours)

Salary Range

$34.05/hr - $40.67/hr

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

Non-regulated (144)

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

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Job Duties

Job Duties

The Student Recruitment Officer at Saskatchewan Polytechnic plays a vital and foundational role in the institution's strategic enrolment efforts to attract and engage a diverse population of prospective students both provincially and nationally in an increasingly competitive educational landscape. The position requires a diverse skill set to effectively leverage advances in communication technology and adapt to changing student demographics. The Student Recruitment Officer travels to post-secondary schools across the province including travel to Albert and Manitoba to promote Saskatchewan Polytechnic programs. The position works collaboratively with the SUTIL (Saskatchewan Universities and Technical Institute Liaison) representing Saskatchewan Polytechnic as a founding member and is the intended first point of contact for information and advising for students, counsellors, teachers, parents, external community partners, and the general public. We also work collaboratively with other departments and the use of our Customer Relationship Management system to build and manage student journeys, communications, and workflows, significantly impacting domestic student enrolment.



QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Prospective Student Advising and Conversion

Represent Saskatchewan Polytechnic as an executive member of the Saskatchewan Universities and Technical Institute Liaison (SUTIL) and the Post-Secondary Education Committee (PSE). As a SUTIL Executive member, develop and execute targeted high school outreach campaigns, in Saskatchewan and through Western Canada, to enhance Sask Polytech education awareness.

o Plan and conduct extensive travel to schools and community organizations to connect with prospective students, throughout Western Canada (mainly Saskatchewan, Alberta, and Manitoba). o Showcase programs and services creatively alongside other Saskatchewan Polytechnic schools and faculty.

Prospective Student Advising and Conversion

Serve as the primary contact for prospective students, parents, guidance counselors, and community agencies organizations, guiding them through educational decisions primarily at career fairs and off-site events but also supporting the Student Recruitment Advisors with this on-campus throughout the year, when available. Shape first impressions through informative interactions and personalized support across various communication channels (online, in person, phone, email, Zoom), employing patience and active listening. Assist with application processes and admission requirements (transcript assessments and eligibility), including transcript guidance, and address prospective students' needs with evidence-based recommendations (e.g., Dental Hygiene portfolios, Literacy and Adult Education). Advocate for prospective students in the admissions process, addressing errors and proposing policy changes to enhance access and reduce barriers in line with the Strategic Enrolment Management (SEM) Plan. Identify key touchpoints to enhance engagement with prospective students.
When on-campus, coordinate and facilitate campus tours and provide tour training for other departments. Disseminate critical information to diverse student populations, promoting inclusivity and cultural awareness through workshops and events.

Event and Presentation Planning, Coordination, and Implementation

Support the Student Recruitment Advisor in managing on-campus provincial events, handling logistics such as bookings and setup. Facilitate off-campus events and school visits including planning respective travel for these events and supporting these initiatives in-person and virtually Off-campus event preparation and facilitation, including booth set up and creative display of materials, working independently to maintain a rigid schedule over numerous days, working non-standard hours Maintain a Recruitment Events calendar and coordinate internal and external initiatives, including off1campus career fairs and presentations. Deliver engaging presentations to promote Saskatchewan Polytechnic's unique value proposition and foster relationships with stakeholders. Manage event displays and recruit department collaboration when necessary to enhance event effectiveness.

Operational Planning

Facilitate inter-departmental communication (programs, services, Literacy and Adult Education, enrolment/admissions, Student Services, Indigenous Strategy, and International Education) to ensure consistency of support and accurate information dissemination. When on-campus, work alongside the Student Recruitment Advisors to maintain the generic Sask Polytech email (askaquestion@saskpolytech.ca) for timely, comprehensive responses to inquiries including but not limited to: enrolment/admissions, application support, awards, student life, supports and services, accessibilities needs, Indigenous supports, financial aid, and community outreach. Plan and execute provincial travel for recruitment events, ensuring safety and logistical readiness.

CRM

Administration, Data Tracking and Analysis

Develop and maintain contacts using CRM platforms, tracking participant attendance by capturing client leads at fairs or off-site events and facilitating incentives for sharing their contact information. Use data collection and analysis to inform recruitment strategies and improve service delivery. Maintain accurate databases for prospective students and ensure effective communication across departments.

Communications and Marketing Planning in Development and Implementation

Plan and distribute regular correspondence, including presentations, collaborating with marketing teams on targeted campaigns.
Develop, edit, and distribute of annual marketing materials such as viewbooks, posters, and other materials, paying close attention to detail and market needs.

Domestic Recruitment Strategy

Align recruitment strategies with the SEM plan and institutional goals, involving team collaboration for annual strategy development. Implement evaluation tools for programs and services, using data-driven approaches to enhance recruitment and service delivery.

Must have the ability to travel and possess a valid Class 5 driver's license which is required for traveling between campuses, external stakeholder visits and supporting recruitment events off campus.

This job is frequently expected to lift, carry, push, or pull objects weighing more than 20 lbs. (without the assistance of mobile, powered equipment).

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Saskatchewan Polytechnic graduate of a diploma program or an equivalent combination or recent and relevant education, training and experience.

2. Three (3) years of experience working in an office environment. Previous experience with career fairs, trade show or with event planning and /or coordination would be considered an asset.
3. Knowledge of Saskatchewan Polytechnic program offerings and admission processes along with an awareness of adult educations systems.
4. Familiarity with the agencies and organizations in Saskatchewan Polytechnic's education/training community.
5. Intermediate level knowledge and experience with MS Office, databases and presentation packages.
6. Excellent presentation skills with small groups and individuals involving extensive phone and email interaction.
7. Excellent interpersonal, communication and customer service skills.
8. Ability to manage and organize multiple projects, activities and events.
9. Ability to work effectively as part of a team and with others to share expertise and achieve outcomes that will benefit the organization.
10. Demonstrates valuing diversity.

11. Must have the ability to travel and possess a valid Class 5 driver's license which is required for traveling between campuses, external stakeholder visits and supporting recruitment events off campus.

Desired QSA