Job Description

Department

Faculty of Medicine & Dentistry - Dentistry Dept

Salary range

$54,977.40 to $74,669.16

Hours per week

35

Grade

8

Posted date

August 7, 2025

Closing date

August 14, 2025

Position Type

Full Time - Operating Funded

Description

---------------

This position is a part of the Non-Academic Staff Association (NASA).


This position offers a comprehensive benefits package.

Location

- This role is in-person at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Position Summary

The

Student Outreach Initiatives Coordinator

is a key role in the Mike Petryk School of Dentistry, orchestrating the successful planning, implementation, and administration of its diverse student outreach initiatives.


Under the guidance of the Supervisor, Business Finance and Dental Outreach, this position works closely with the program directors and student leaders who drive the School's clinical outreach programs. They serve as the central point of connection, facilitating coordination across all project activities and expertly linking the university with its community partners to ensure these programs thrive.

Duties

Administration

Work with the program director to develop and maintain a detailed project plan outlining timelines, milestones, and resource allocations for outreach activities. Provide program information to students, support staff and instructors Plan and coordinate program logistics, including arranging transportation to sites. Develop and maintain standard operating procedures (SOPs) for program processes and mobile clinic operations. Organize meetings, distribute agendas, take minutes and to ensure effective communication among stakeholders. Coordinates and prepares administrative and financial reports for the programs Maintain clear and responsive communication with all stakeholders involved in program delivery including volunteers, patients, and community partners to ensure smooth operation of clinics and to confirm that the program is meeting the community's needs. Collaborates with student leaders, faculty, and external partners to organize events, ensuring appropriate protocols are in place and documented. Administers conference planning software, including training and support for all users. Oversees event coordination including communications, marketing, volunteers, AV, Food Services, event registrations, website, space, other logistics, and scheduling.

Clinic Operations

Coordinate the outreach initiative trip activities with the students and program directors to ensure efficient and effective implementation. Create student and instructor's schedule(s) for initiatives as required. Support the program director in ensuring that external sites follow and adhere to IPC (infection prevention and control) standards and protocols; including radiology and nomad training Liaises between the different dental departmental units that contribute to the mobilization of the Clinics including Central Sterilization, Equipment Technician, and Materials Management to ensure all equipment and supply orders are placed and received. Visit the various clinic sites several times each year to coordinate planning activities where needed. Ensure patient charts and documents are appropriately updated as required including performing regular chart and radiology audits. Ensure compliance with all relevant health and safety guidelines during program activities. This includes strictly enforcing Infection Prevention and Control (IPC) practices and Health, Safety and Environment (HSE) standards in the mobile clinics to protect both patients and staff.

Financial Responsibilities

Track all expenditures accurately and ensure spending aligns with the project's contract terms and funding conditions. Help maintain detailed financial records in alignment with the approved budgets. Perform monthly reconciliations for each program, alerting the program directors to any discrepancies. Verifies and processes invoices, non employee expense claims, internal departmental billings (indents), processes corporate credit card payments as well as reconciliation Prepares external billing invoices Tracks, processes, and reconciles dental outreach initiative sponsorships and donations Enters Accounts Payable Journal Vouchers Generates orders in SupplyNet and indicates when an order has been received Manages the procurement, storage, and maintenance of dental outreach equipment inventory, ensuring database accuracy for central audits.

Stakeholder Engagement

Build and maintain strong relationships with key stakeholders, including the community partners Metis Nation of Alberta (MNA) and Otipemisiwak Metis Government, Radius Community Health & Healing, etc., and community leaders. Facilitate clear communication and collaboration among all stakeholders to ensure alignment and a shared understanding of project goals and activities. Represent projects at community events, meetings, and other forums - promoting awareness of the initiative and encouraging community engagement and support.

Minimum Qualifications

A post-secondary degree in a relevant healthcare field; a combination of education and/or experience will be considered. Dental health background with experience using Electronic Health Records is required Valid Alberta driver's license

Preferred Qualifications

Strong understanding of Indigenous health issues and demonstrated cultural competency, especially in working with Metis or other Indigenous communities. Excellent communication, interpersonal, and organizational skills. Ability to work independently with minimal supervision, as well as collaboratively as part of a diverse team. Familiarity with relevant health legislation and regulations, such as Alberta's Health Information Act (HIA), and other privacy or healthcare guidelines Experience in project management, preferably in the non-profit sector, public health, or healthcare environment. Excellent technical skills (computers and other office machines), including aptitude in MS Word, Excel, PowerPoint, Google calendar, Google sites, Google Apps; familiarity with Cally, and the ability to learn new software platforms as necessary.


At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.


We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms--physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.



The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.



L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.

Note:

This opportunity will be available until midnight August 14, 2025, Edmonton, Alberta local time.