Job Description

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Location: 85 Shawville Blvd Se, Suite 300, Calgary, Alberta, T2Y 3W5

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we're here for our friends, neighbours, family members and colleagues.

We succeed through collaboration and commitment and set a high bar for ourselves and those around us.

We're looking for adaptable people who are thrilled to join us in our goal of helping Canadians Live Life Well. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. We promote leaders at every level and support our people to follow their passion.

SUMMARY:
Administer all accounting, payroll, benefits, POS/MMS and financial requirements to support achieving store(s) objectives.

DUTIES & RESPONSIBILITIES:
ACCOUNTS PAYABLE

• Verifies packing slips by matching them to the authorized invoice and verify that they are on the . Merchandise Receiving Log
• Identifies any discrepancies between invoice cost and purchase order amounts and alerts the buyer or Associate of any discrepancies
• Posts LITES central pay invoices
• Matches DSD invoices, inter-store transfers and RAD invoices to SDM weekly statement
• Generates store cheques for Associate's signature and post entries to LITES

ACCOUNTS RECEIVABLE

• Processes all charge sales daily, ensuring AR system totals match the total validated through the cash register
• Processes all receipts on account daily, ensuring AR system totals match the total validated through cash register receipts
• Reconcile Third Party sales against Prescription Sales report for each Third Party and follows up on all discrepancies
• Processes third party EFT receipts
• Posts weekly billings for off-line sales
• Processes and reconciles all adjustments to the A/R sub ledger
• Maintains and reviews updated detailed A/R aging report each period end
• Reviews manual claims reconciliation on a period basis
• Follows up on older outstanding balances

SALES

• Reconciles details from the cash register on a daily basis. Determines whether cash overage or shortage occurred and investigates to determine cause of any daily shortage or overage
• Audits entries from register to ensure accuracy
• Reconciles Post Office Daily Summary to Canada Post deposits
• Ensures daily deposits appear in the bank account in a timely manner

EXPENSES

• Audits allocation of expenses to ensure correct accounts are charged

PAYROLL

• Reviews WFM Payroll Summary Report against the Payroll Preview in Ceridian after WFM payroll import occurs and advises the appropriate manager of any discrepancies
• Ensures payroll is processed every two weeks
• If required, processes employee advances
• Employee Benefit Administration: enrolls eligible employee in the program and ensure terminated employees are removed from the program. Provides program information to employees.
• Ensures that employee personal data is accurate in Ceridian and provide discrepancies to managers for changes in WFM
• Updates Cosmetic Commissions Database for Cosmetic Daily Sales Analysis: sales, hours and commission payment by Cosmetic employee
• Provides FSM with Cosmetic Commissions data to be entered in WFM
• Ensures T4s are requested and balanced before CRA deadline

GENERAL

• Prepares SA Period End Binder with required documents, reviews and forwards to Associate
• Reviews period end cash reconciliation
• Completes the inventory day web forms, including the cutoff worksheet, and liaises with RAD
• Completes filing as required and organization of office set-up
• Complies with all health and safety regulations
• Ensures employee personnel file is maintained with all required documentation. If incomplete advises department manager of missing documentation
• Performs other internal audit controls as required
• Perform other duties as required

FPO
Submits weekly financial process optimization (FPO) webforms to Central Office:

• Week 1 - Human Resources and Payroll
• Week 2 - Cash and expenses includes variance analysis of current period expenses vs. plan
• Week 3 - Inventory
• Week 4 - Accounts Receivable and Accounts Payable

QUALIFICATIONS

• Proficiency in Microsoft Office
• Minimum of 2 years of experience in store bookkeeping

WORKING CONDITIONS

• Ability to work flexible shifts which may include occasional evenings and weekends

PHYSICAL REQUIREMENTS

• Ability to lift up to 20 pounds
• General office work

The above statement reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

J2WSA
J2WRTL

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada's Top Employers, Canada's Best Diversity Employers, Canada's Greenest Employers & Canada's Top Employers for Young People.

Employment Type: Part time

Type of Role: Regular

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.