Job Description

Overview

Reporting to the Director, Stakeholder & Community Engagement, the Stakeholder Relations & Corporate Event Planner is responsible for managing all aspects of corporate events. This includes pre-event components such as budget management, Request for Proposals, venue selection, contract negotiation, registration creation, audio visual coordination, food and beverage selection, vendor management and attendee engagement (i.e. team building, etc.)

The Stakeholder Relations & Corporate Event Planner is responsible for the management of virtual meetings and events to create unique and engaging experiences. The incumbent will also lead post event management to include reviewing invoices for accuracy and conducting post-event surveys and recap meetings. The position is also responsible for developing post-event reports on the effectiveness of each event.

Responsibilities

• Leads the planning and coordination of corporate events.
• Identifies requirements, scope, and expectations for each event.
• Collaborates as a strategic partner with our executives, leadership and internal clients to develop, implement, and execute event goals.
• Schedules venues and coordinates services for events including catering, signage/displays, special needs requirements, audio-visual equipment, printing, security, and site inspections.
• As required, negotiates contracts with vendors and suppliers.
• Coordinates all logistical elements of an event including but not limited to travel coordination, hotel management, ground transportation, attendance coordination, run of show, venue management, production, etc.
• Creates a workback schedule and workplan for events and coordinates the execution of the schedule/plan with various other corporate departments as needed.
• In coordination with Creative and Digital Engagement Services, Communications and Campaigns, and executive assistants, coordinates speaker notes, PowerPoint presentations, special advertising requests, and any other marketing materials.
• Liaises with keynote speakers and presenters and organizes registration of attendees.
• Brainstorm and implement event concepts, theme, and objectives and prepares and manages event budgets.
• Anticipates attendee needs and prepares for potential events risks.

Qualifications

• Degree in hospitality, public relations, management, administration, or related discipline.
• Three years of conference planning and/or event management experience in a corporate environment.
• Intermediate communication skills with the ability to present information effectively to various audiences.
• Intermediate ability to work independently and as part of a team.
• Establishes and maintains effective relationships with leaders, peers, and vendors.
• Working knowledge of MS Office including Word, Excel, PowerPoint, and Access.
• Knowledge of corporate operations and policies.
• Intermediate organizational and time-management skills.
• Handles multiple tasks and prioritizes assignments to meet deadlines.
• Works with minimal direction and exercises initiative.
• Novice analytic and problem-solving skills.
• Works with accuracy and attention to detail.
• Experience in working with a broad range of stakeholders including internal staff, community organizations, business partners, and volunteers.
• Working knowledge of web-based promotional inventory management programs is an asset.

Employee Benefits

Health benefits

We offer a comprehensive health benefits program that includes:

• flexible health, dental and vision plans
• health spending account
• travel health coverage
• other extended health benefits such as ambulance, massage and physiotherapy

Financial security

In an effort to support financial security, we offer:

• registered pension plan
• group, dependent, and optional life insurance coverage
• critical illness insurance
• sick leave to cover short-term disability
• long-term disability

Wellness

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

• vacation entitlement
• flexible work program
• maternity, parental and adoptive leaves
• bereavement and family responsibility leaves
• employee and family assistance program
• mental-health programming
• lunch-and-learn offerings
• discounted gym memberships and wellness account

Diversity and inclusion

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

Employee recognition

It's important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

Professional development

We want our employees to grow, which is why we offer support in keeping their skills up-to-date. We offer in-house training, professional development and an educational assistance program.

Safety and health

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.