Job Description

Job Overview

We are seeking a highly organized and detail-oriented Senior Administrator / Job coordinator / Dispatcher to join our team. The ideal candidate will possess strong office management skills, exceptional communication abilities, and proficiency with various administrative tools. This role involves overseeing daily office operations, supporting staff and clients, and ensuring efficient workflow within a professional environment. Senior Administratorwill play a key role in maintaining smooth administrative functions and providing excellent customer support.

Responsibilities

Schedule and dispatch rig welders and field crews to site
Coordinate shop work, mobile work, shutdowns, and project timelines
Front reception, answering incoming calls and emails
Set up jobs and new customer profiles in Service Fusion
Maintain and monitor WCB and keep certification records current
Track and direct equipment, trucks, tools and consumables
Order/purchase materials and schedule shipping
Input job tickets and contractor bills
Collect specific details from customers related to dispatch requirements
Support overall operational planning as project loads shift and priorities change

Requirements

Someone with strong scheduling and organizational skills
A direct and efficient communicator
A problem-solver who can pivot quickly and be resourceful
Ability to work independently as well as in a team environment
Previous experience in trade industry --welding, fabrication, construction, mechanical, manufacturing, etc.
Comfortable with dispatching programs such as Service Fusion or Service Titan
Proficient in MS Office, Excel, Word and MS Projects

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care
Work Location: In person