Job Description

Specification & Project Coordinator

Construction/Mechanical Sector - Atlantic Canada

CONFIDENTIAL POSTING - Company details provided to qualified candidates

ABOUT THE OPPORTUNITY

We are an established Manufacturers' Representative Agency serving Atlantic Canada for over 45 years. We represent premium global brands in Division 22 (Plumbing/Mechanical) and Division 11 (Equipment/Specialties).

Due to significant business growth, we are adding a Specification & Project Coordinator to support our operations team. This role will coordinate product specifications and relationships with architects, engineers, and wholesaler partners across Nova Scotia, New Brunswick, and PEI.

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PRIMARY RESPONSIBILITIES

Specification Development

- Monitor construction tender opportunities and identify projects for our product lines

- Work with architects and engineers to develop product specifications - Track projects from specification stage through purchase order Wholesaler Coordination

- Serve as primary contact for regional wholesaler partners on quotes and technical questions

- Schedule and facilitate virtual product presentations and training sessions

- Maintain communication with distribution partners across Atlantic Canada

Project Management

- Organize and track specification opportunities by territory

- Maintain project pipeline and reporting systems

- Support operations manager with coordination and administrative tasks

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IDEAL CANDIDATE

Experience:

- Background in construction, plumbing/mechanical wholesale, architectural sales, or related project coordination

- Understanding of specification processes and construction bid workflows - Familiarity with Division 22/11 products preferred but not required

Skills:

- Strong organizational abilities and attention to detail

- Professional communication skills for customer and vendor interactions

- Proficiency with Microsoft Office and virtual meeting platforms

- Comfortable navigating digital bid platforms (CANS, BIDS, etc.)

Practical Requirements:

- Reliable vehicle and clean driving record (occasional local travel, primarily office-based in Dartmouth area)

- Ability to work independently with minimal supervision

- Proactive approach to identifying and pursuing opportunities

COMPENSATION & SCHEDULE

Compensation: $25/hour to start with performance review after 90-day trial

Hours: 20-25 hours per week (flexible scheduling within business hours)

Location: Office-based in Dartmouth with occasional local travel

Start Date: Immediate opening for qualified candidate

Employment Type: Permanent part-time employee (CPP, EI, income tax deductions)

Growth Path: Potential to expand to full-time based on business development and performance

Additional Benefits:

- Performance-based quarterly bonus structure

- Professional development opportunity in specification coordination

- Collaborative team environment with experienced industry professionals - Representation of quality, established product lines

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TO APPLY

Please email your resume and a brief cover letter to: atlanticspeccoordinator@gmail.com

Subject Line: "Specification Coordinator Application"

In your cover letter, please include:

1. Brief summary of your relevant industry experience

2. Your earliest possible start date

3. Best phone number for contact

Company details and specific product lines will be shared with qualified candidates during the initial phone screening.

Applications reviewed on rolling basis. Position open until filled.

--- Note: This is a confidential search. All applications are kept strictly confidential until the interview stage. We appreciate your discretion.

Job Types: Part-time, Permanent

Pay: From $25.00 per hour

Expected hours: 20 - 30 per week

Benefits:

Casual dress Flexible schedule Mileage reimbursement
Experience:

construction quotations : 1 year (preferred)
Work Location: In person