Job Description

avec plus de 2 000 membres d\'\xc3\xa9quipe utilisant notre bureau virtuel appel\xc3\xa9 eXp world. Ce r\xc3\xb4le consiste \xc3\xa0 travailler de n\'importe o\xc3\xb9 au Qu\xc3\xa9bec.

Que vas tu faire:

Ce poste coordonne le flux de documentation de l\'agent au bureau, aux avocats et autres soci\xc3\xa9t\xc3\xa9s immobili\xc3\xa8res impliqu\xc3\xa9es dans le contrat. Cela n\xc3\xa9cessite une attention maximale aux d\xc3\xa9tails et des comp\xc3\xa9tences organisationnelles \xc3\xa9lev\xc3\xa9es. Cette personne doit accorder une grande attention aux d\xc3\xa9tails du contrat et au flux d\'informations. eXp Realty est un environnement au rythme extr\xc3\xaamement rapide et les candidats doivent \xc3\xaatre extr\xc3\xaamement organis\xc3\xa9s et capables de g\xc3\xa9rer leur temps efficacement.

Le sp\xc3\xa9cialiste des transactions est autonome, extr\xc3\xaamement minutieux, a besoin d\'accomplir des t\xc3\xa2ches, est capable de se connecter avec toutes les personnalit\xc3\xa9s, a une attitude accommodante et solidaire, trouve des solutions \xc3\xa0 l\'amiable, ne prend pas de risques, suit les proc\xc3\xa9dures et les politiques, et est non conflictuel. Le sp\xc3\xa9cialiste des transactions doit avoir une grande attention aux d\xc3\xa9tails et aimer travailler avec des faits, des chiffres et des syst\xc3\xa8mes, a la capacit\xc3\xa9 de travailler devant un \xc3\xa9cran d\'ordinateur pendant de longues p\xc3\xa9riodes et pr\xc3\xa9f\xc3\xa8re le travail en \xc3\xa9quipe. Le sp\xc3\xa9cialiste des transactions poss\xc3\xa8de de solides comp\xc3\xa9tences verbales, \xc3\xa9coute bien et traite les documents de l\'entreprise avec pr\xc3\xa9cision, rapidit\xc3\xa9 et est tr\xc3\xa8s organis\xc3\xa9. Cette personne est calme sous pression.

T\xc3\xa2ches et responsabilit\xc3\xa9s principales:

• Seul responsable de l\'exactitude du traitement des fichiers de transaction \xc3\xa0 partir du moment o\xc3\xb9 la transaction est conclue jusqu\'\xc3\xa0 la cl\xc3\xb4ture. Traitement suppl\xc3\xa9mentaire des contrats d\'inscription si n\xc3\xa9cessaire.
• Passez en revue les contrats et les documents d\'accompagnement dans eZmax, effectuez la saisie de donn\xc3\xa9es dans BackOffice et Skyslope, calculez les commissions avec pr\xc3\xa9cision, v\xc3\xa9rifiez les donn\xc3\xa9es MLS.
• Traiter tous les types de transactions, y compris, mais sans s\'y limiter : r\xc3\xa9sidentielles, commerciales, baux, accords de service/frais, r\xc3\xa9f\xc3\xa9rences, annulations.
• Demandez des documents suppl\xc3\xa9mentaires aux courtiers/agents si n\xc3\xa9cessaire.
• Confirmez que tous les documents requis sont dans eZmax et faites un suivi avec les courtiers/agents lorsque des documents sont manquants. Transf\xc3\xa9rer \xc3\xa0 un courtier gestionnaire d\xc3\xa9sign\xc3\xa9 (DA) si n\xc3\xa9cessaire.
• Transmettre des instructions/factures pr\xc3\xa9cises et les documents d\'accompagnement aux notaires et aux agences en temps opportun.
• Signaler les probl\xc3\xa8mes en suspens au chef d\'\xc3\xa9quipe provincial des transactions.
• Suivez toutes les proc\xc3\xa9dures d\xc3\xa9crites par le chef d\'\xc3\xa9quipe. Maintenir les e-mails de transmission personnels et centraux, r\xc3\xa9pondre aux courtiers / agents, au personnel et aux demandes externes de mani\xc3\xa8re rapide et professionnelle.
• S\'assure que les fichiers ont l\'approbation finale (validation) par le DA.
• Communiquer avec le service des versements pour faciliter l\'envoi des fonds aux notaires et la remise des commissions aux courtiers/agents et agences, si n\xc3\xa9cessaire..
• Assiste \xc3\xa0 : orientation/formation, formation CANAFE, r\xc3\xa9unions d\'\xc3\xa9quipe, r\xc3\xa9unions provinciales et nationales et \xc3\xa0 toute s\xc3\xa9ance de formation mensuelle avec l\'\xc3\xa9quipe des transactions.

Comment attirerez-vous notre attention:

• Doit \xc3\xaatre bilingue en anglais et en fran\xc3\xa7ais
• 1+ ann\xc3\xa9es d\'exp\xc3\xa9rience dans le traitement des transactions immobili\xc3\xa8res pr\xc3\xa9f\xc3\xa9r\xc3\xa9es
• Exp\xc3\xa9rience en informatique indispensable
• Connaissance de base des exigences de l\'OACIQ et des transactions immobili\xc3\xa8res canadiennes et des processus provinciaux
• Connaissance de Google Docs & Sheets, et eZmax est un atout
• Doit \xc3\xaatre responsable, fiable et digne de confiance
• Ax\xc3\xa9 sur les t\xc3\xa2ches, organis\xc3\xa9, fait attention aux d\xc3\xa9tails, suit les syst\xc3\xa8mes, travaille en \xc3\xa9quipe
• Capacit\xc3\xa9 \xc3\xa0 \xc3\xa9tablir des relations avec les courtiers/agents, notaires, DA, coll\xc3\xa8gues
• Fonctionne bien dans des contraintes de temps et dans un environnement au rythme rapide.
• Restez adaptable et pr\xc3\xaat \xc3\xa0 aider si n\xc3\xa9cessaire lorsque le conseil d\xc3\xa9sign\xc3\xa9 est modifi\xc3\xa9 ou que la gamme est \xc3\xa9largie par le chef d\'\xc3\xa9quipe ou le gestionnaire de transactions.
• Capable d\'effectuer plus de 100+ transactions dans le cadre du processus.
• Le TS doit avoir la capacit\xc3\xa9 de traiter les transactions rapidement et efficacement. Ce montant fluctuera selon les instructions du chef d\'\xc3\xa9quipe, en fonction du volume actuel de transactions t\xc3\xa9l\xc3\xa9charg\xc3\xa9es dans le syst\xc3\xa8me.
• Dipl\xc3\xb4me d\'\xc3\xa9tudes secondaires / GED requis

Cette description de poste n\'est pas destin\xc3\xa9e \xc3\xa0 \xc3\xaatre exhaustive, et l\'employ\xc3\xa9 effectuera \xc3\xa9galement d\'autres t\xc3\xa2ches professionnelles raisonnablement li\xc3\xa9es, telles qu\'assign\xc3\xa9es par le superviseur imm\xc3\xa9diat et d\'autres membres de la direction, au besoin. eXp Realty se r\xc3\xa9serve le droit de r\xc3\xa9viser ou de modifier les t\xc3\xa2ches selon les besoins. Cette description de poste ne constitue pas un contrat de travail \xc3\xa9crit ou tacite.

eXp World Holdings est un employeur garantissant l\'\xc3\xa9galit\xc3\xa9 des chances en mati\xc3\xa8re d\'emploi. Tous les candidats qualifi\xc3\xa9s seront pris en consid\xc3\xa9ration pour un emploi sans distinction de race, de couleur, de religion, de sexe, d\'orientation sexuelle, d\'identit\xc3\xa9 de genre, d\'origine nationale, de statut d\'ancien combattant prot\xc3\xa9g\xc3\xa9 ou de handicap ou de toute autre caract\xc3\xa9ristique prot\xc3\xa9g\xc3\xa9e par la loi.

We are one of the with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in Qu\xc3\xa9bec.

Who is eXp?

Doing the audacious is part of eXp Realty\'s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things. Come join us!

What you will do:

This position coordinates the flow of documentation from the agent to the office, to the solicitors and other real estate companies involved in the contract. It requires maximum attention to detail and high organizational skills. This person must give high attention to the details of the contract and the flow of information. eXp Realty is an extremely fast paced environment and candidates must be extremely organized and able to manage their time efficiently.

The Transaction Specialist is a self-starter, is extremely thorough, has a need to complete tasks, is able to connect with all personalities, has an accommodating, supportive attitude, finds amicable solutions, doesn\'t take risks, follows procedures and policies, and is non-confrontational. The Transaction Specialist must have strong attention to detail, and enjoy working with facts, figures and systems, has the ability to work in front of a computer screen for extended periods of time and prefers a team setting. The Transaction Specialist has strong verbal skills, listens well and gets through the company paperwork accurately, quickly and is very organized. This person is calm under pressure.

Major Duties & Responsibilities:

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
• Review Contracts and accompanying docs in eZmax, perform data entry into BackOffice & Skyslope, calculate commissions accurately, verify MLS data.
• Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations, Listing Agreements.
• Request further documentation from Brokers/Agents when necessary.
• Confirm that all required documentation is in eZmax and follow-up with Brokers/Agents when paperwork is missing. Escalate to a Designated Managing Broker (DA) when necessary.
• Convey accurate instructions/invoices and accompanying paperwork to notaries and agencies in a timely manner.
• Report outstanding issues to the Provincial Transaction Team Lead.
• Follow all procedures as outlined by the Team Lead. Maintaining personal and central conveyance emails, responding to brokers/agents, staff and external inquiries in a timely and professional manner.
• Ensures files have final sign off (Validation) by the DA.
• Communicate with the payouts department to facilitate funds being sent to notaries and commissions being releasable to broker/agents and agencies, when necessary.
• Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and any monthly training sessions with the Transaction Team.
• Additional duties as assigned

How you will grab our attention:

• Must be Bilingual in English and French
• 1+ years of experience in real estate transactions processing preferred
• Computer experience essential
• Basic knowledge of the OACIQ and Canadian Real Estate Transaction requirements & provincial processes
• Knowledge of Google Docs & Sheets, and eZmax is an asset
• Must be responsible, dependable and trustworthy
• Task-oriented, organized, pays attention to details, follows systems, team-worker
• Ability to build relationships with Brokers/Agents, Notaries, DA, Co-workers.
• Works well under time restraints and in a fast paced environment.
• Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager.
• Able to carry upwards of 100+ transactions within the process.
• Able to process Listing Contracts and accompanying paperwork in addition to deals.
• The TS must have the ability to process deals quickly and efficiently. This amount will fluctuate as per the Team Lead\'s instructions, depending on the current volume of transactions being uploaded into the system.
• High School Diploma/GED required

What eXp provides:

• eXp Realty Canada offers a comprehensive benefit package which includes: Medical, Dental, Vision, Long-Term Disability, Life Insurance and AD&D, Subscription to Calm and Vitality Wellness Programs, Paid Vacation, Paid Holidays, up to 4 Paid Personal Days, 5 Paid Sick Days, one time stock option, $20/pay cheque for the first two pays of the month for your mobile phone/internet and RRSP employer match will be available in the near future.
• Fully remote environment
• Amazing company culture
• And more..

eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.

eXp World Holdings, Inc. (Nasdaq: EXPI) Copyright \xc2\xa9 eXp World Holdings, Inc. All Rights Reserved.

eXp Realty