Job Description

Req ID: 22494
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 11/24/2022

Job Summary

Responsible for effectively procuring and managing City-wide contracts. City-wide contracts are contracts for the procurement of goods and services that are required across the organization.

Duties and Responsibilities

City-wide Contracts

• Manage City-wide contracts through their life-cycle; post and pre procurement
• Coordinate the successful on-boarding of new vendors - developing processes with new vendors and City staff (including setting up vendor run on-line 'stores')
• Ensure that the vendors work within City By-laws, regulations, policies and expectations
• Manage vendor performance; collaborate with City staff and with vendors' staff to ensure contracts are running smoothly and to rectify any issues

Procure City-wide Contracts

• Seek out and involve representatives from multiple City Divisions and/or Departments, plan, develop the procures City-wide contracts in accordance with corporate policies and requirements, negotiating pre-award issues with vendor, ensuring contractual obligations are met and costs are verified against contract prices, approving invoices for payment and/or managing invoice issues
• Interpret and apply relevant corporate policies, regulations and by-Laws to ensure all acquisitions comply with trade agreements, safety requirements, procurement law etc.

Reporting & Financial Controls & Compliance Monitoring

• Report on annual rebates; Investigation of and reporting on supply chain issues; LVA monitoring and reporting for City-wide PCard and cheque requisitions
• Conduct financial analysis and forecasting for each contract in preparation for procurements and extensions.
• Provide monthly, quarterly and annual reports to the leadership team

Staff Training & Communications

• Develop monthly and ad hoc promotional and informational communications concerning City-wide Contracts
• Provide leadership to City staff in publishing communications monthly on Inside Mississauga

Skills and Qualifications

• Minimum of 3 years of procurement experience, public sector experience is preferred
• Certified Supply Chain Management Professional (CSCMP) or Certified Public Procurement Buyer (CPPB) Designation
• Post-secondary degree or diploma in a business related field or public administration is an asset, or a combination of education, training and experience deemed equivalent
• Experience with contract and supplier management
• Excellent communication skills, negotiation skills, time management, financial analysis experience and cost forecasting, risk management, problem solving (critical thinking), market research skills, project management, negotiation, and contract management; specification writing and strategic planning
• Competency in a Windows based environment with a strong working knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and SharePoint, and SAP

This job description is provided as a guideline only. It is not meant to be exhaustive. A jobholder may be required to perform other duties which are not necessarily listed but are in keeping with the general purpose of the role. Other tasks may be assigned based on organizational needs.

Hourly Rate/Salary: $ 73,350.00 - $ 97,802.00
Hours of Work: 35
Work Location: Civic Centre
Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Procurement Services
Non-Union/Union: Non Union

COVID-19 Update: As per the City's Employee Recruitment Policy, all external candidates (including previously employed individuals) must show their Fully Vaccinated Confirmation or apply for and receive confirmation of a creed or medical exemption from the City before their first day.

A Criminal Record and Judicial Matters Check (Level 2) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.