Job Description

Specialist, Accounts Receivable

The Specialist, Accounts Receivable is responsible for ensuring the efficient and accurate management of all Accounts Receivable (A/R) activities for Subaru Canada, Inc. This role serves as the primary point of contact for handling customer inquiries and providing support to Subaru Canada Dealers across the country with their parts and vehicle accounts. The incumbent will report to the Manager, Financial Reporting and Analysis and will be based out of Subaru Canada's head office in Mississauga, ON.

Primary Job Responsibilities:

Accounts Receivable

Maintain dealer accounts for vehicles, parts, and employees, including A/R collection and posting to the company sub-ledger.

Prepare weekly deposit write-ups, post them to dealer accounts, and perform reconciliations.

Prepare manual invoices for company vehicles using pricing sheets from the logistics department, applying adjustments for discounts and additional charges as required.

Post manual debit (DR) and credit (CR) entries to dealer Parts accounts for:

- Work orders

- Travel subsidies

- Intercompany transactions

Upload chargeback and reimbursement templates, including:

- Recurring invoices (e.g. maintenance charges, retention charges, sign programs)

- Incentives

- Reimbursement for third-party discounts

Reconcile and report on internal and Sundry AR accounts.

Process the monthly SWAP to settle dealer Parts statement credit balances.

Generate aging reports for vehicles, parts, and employees; follow up on overdue accounts.

Collaborate with the Distribution department on monthly Transit Damage claims.

Reconcile and post 407 ETR billings to employee accounts; assist employees with inquiries regarding usage and payment.

Provide assistance to dealers on any inquiries or issues related to their parts and vehicle accounts.

Identify and implement opportunities for A/R process standardization and automation to improve efficiency and compliance.

General Ledger

Prepare and post all Accounts Receivable journal entries to the General Ledger each month, ensuring completion within required deadlines.

Miscellaneous

Provide assistance to the Manager, Financial Reporting and Analysis during quarterly reviews and year end audit schedules.

Prepare quarterly A/R confirmations for audit purposes.

Required Skills / Attributes:

Strong written and verbal communication skills.

Ability to work independently and collaboratively in a team environment.

Excellent time management, prioritization, and multitasking abilities.

Strong organizational and interpersonal skills.

Ability to manage stress and meet tight deadlines.

Positive and proactive approach to resolving discrepancies and dealer issues.

Qualifications:

University Degree or Diploma in Business Administration; a Bachelor's degree in accounting or finance is preferred.

Minimum of 5 years of experience in a specialized accounting or finance role, with a primary focus on Accounts Receivable and Collections

Bilingual (English/French) preferred but not mandatory.

Proficient in Microsoft Office; working knowledge of AS400 and Microsoft Dynamics or similar large-scale ERP systems is preferred.

Intermediate-level Excel skills.

Physical Conditions:

General office environment.

Flexible work schedule & extra hours when required.

Sedentary - extended use of a computer.

Job Type: Full-time

Benefits:

On-site parking
Application question(s):

What are your annual salary expectations? (Required) Please briefly summarize your experience in the full accounts receivable lifecycle, focusing on account management, A/R collections, and month-end general ledger reconciliation. (Required)
Work Location: Hybrid remote in Mississauga, ON L5R 4J7