Job Description

Position Summary

The Special Projects Administrator provides high-level administrative, coordination, and project support to ensure the successful delivery and close-out of capital and special projects, including affordable housing developments. This role works closely with internal teams, external consultants, contractors, and funding partners to ensure accurate tracking, reporting, and follow-up across multiple workstreams.

This is a term position aligned with the completion and wrap-up of current projects.

Key Responsibilities

The Special Projects Administrator will be responsible for, but not limited to, the following duties:

Provide administrative and coordination support for capital and special projects from construction through close-out

Manage project financial administration, including budget tracking, invoice coordination, and progress claim processing in collaboration with finance and external partners

Oversee post-construction activities, including warranty and deficiency tracking, contractor coordination, and change order documentation

Support governance and decision-making processes by coordinating meetings, preparing materials, recording minutes, and tracking motions, approvals, and action items

Monitor compliance with funding agreements, including reporting requirements and supporting funding application documentation

Maintain organized, auditable project records and provide responsive administrative support as required

Qualifications and Skills

Strong administrative and organizational skills with exceptional attention to detail Experience supporting construction, capital projects, or complex multi-stakeholder initiatives is an asset Ability to track budgets, invoices, contracts, and reporting requirements accurately Excellent written and verbal communication skills, including experience preparing meeting minutes and formal documentation Ability to manage multiple priorities and follow up independently Proficiency with Microsoft Office (Word, Excel, Outlook); experience with project tracking tools is an asset Understanding of, or experience working with, Indigenous organizations and communities is an asset

Application Deadline:

December 31, 2025

Please note: This competition may close early if a suitable candidate is identified.

Preference will be given to Metis candidates.

How to Apply

Interested candidates are invited to email a cover letter and resume by December 31, 2025.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $32.00 per hour

Expected hours: 37.5 per week

Benefits:

Casual dress Dental care Extended health care Mileage reimbursement On-site parking Paid time off RRSP match Vision care
Work Location: In person