Job Description

Job Number:
J1123-0133

Job Title:
Special Events Coordinator \xe2\x80\x93 Temporary Part-time

Job Type:
Temp PT, Support

Bargaining Unit:
Non-bargaining

School/Department:
Student Experience & Success

Campus/Location:
Progress Campus

Pay Range:
$33.07 - $42.27/Hour

Pay Band:
PT Support 8

Hours/Week:
24

Shift Schedule:
Variable shifts between the hours of 8:30 am 4:30 pm, Monday Friday


Date Posted:
November 3, 2023

Closing Date:
November 10, 2023




Contract Duration: 9 months Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities. We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations. Position Summary
The Events Coordinator provides logistical support and input for the planning and delivery of events within the Student Experience and Success (SES) division and events across the college. The incumbent coordinates the delivery of events plans as created by the Manager and / or the event client. The incumbent ensures that the events are coordinated, set-up, and delivered as directed by the Manager.
Using a high degree of judgement and independent action, the incumbent will work with vendors to coordinate and deliver the required elements needed to execute the event positively to influence a diverse group of audiences at each event, based on an event plan provided by the Manager and client of the event. The incumbent ensures that all events are delivered according to plans and agreements and that they work within fixed/established budgets to ensure event success. Examples of these events include Orientation, Athletic Banquet, Convocation and other existing and new events..
Responsibilities

• The incumbent plans, develops and implements events created to support the student journey to, with and from Centennial College and employee events. Events include Orientation, Athletic Banquet, and Convocation.
• Establishes critical paths and event checklists to ensure that all details are completed by established dates.
• Assists with the event communication materials including invitations, email, web page content, vendor notices, and internal college communications.
• Responsible for booking venues and the physical set-up and take-down for events.
• Coordination of internal community resources: Physical Resources (set-up), Parking, Security, Catering, Office Services (equipment transportation), and Audio Visual requirements.
• Coordinates with external rental companies, vendors and directs their services: including, but not limited to, florists, d\xc3\xa9cor, furniture rentals, food services, etc.
• Assists with the preparation of materials and coordination of logistics for off campus events, including but not limited to, room set-ups, hospitality requests, transportation for delivery of event supplies, and Audio Visual requirements.
• Provides consultation and assistance to other College departments participating in and/or running events.
• Plans and implements the annual Convocation Ceremonies.
• Assists with the hiring, training and supervision of work-study student event ambassadors and volunteers.
• Prepares summaries on the executed events that summarize event outcomes, concerns and assess the success of the event as well expense summaries. Processes invoices for payment and prepares cheque requisitions.

Qualifications/Experience

• A 3-year diploma in public relations / special event management / marketing or the equivalent combination of education and work experience.
• Minimum 3 years of related work experience gained in a post-secondary or in a public relations/special event management environment
• Minimum 3 years of demonstrated experience planning, developing and implementing large scale (500+ attendees) special events.
• Proven analytical skills & problem-solving skills to respond to on-the-spot client concerns.
• Excellent customer service, interpersonal and organizational/project management skills.
• The ability to work independently, to establish and meet priorities, and exercise good judgment.
• Demonstrates the ability to communicate, develop rapport and form productive relationships with a wide variety of audiences in culturally diverse environments, as well as communicate effectively in a variety of media.
• Proficiency in using Banner, Word, PowerPoint, Excel, Access, MS Teams and email applications
• Proven ability to multi-task, set priorities and work under pressure.
• Proven commitment to working in a cohesive team, and in building relationships with various departments.
• Understanding of and sensitivity to the issues of working within a multicultural environment

Apply online: www.centennialcollege.ca/careers Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer. When applying, your cover letter and r\xc3\xa9sum\xc3\xa9 must include examples that reflect all of the requested skills and qualifications and must be submitted online by November 10, 2023 at 11:59 PM EST. Please quote Job ID J1123-0133. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted. We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).