Job Description

OUR MISSION: \xe2\x80\x9cTo enhance the quality of life in our community of New Brighton.\xe2\x80\x9d

OUR VALUES: Inclusion, Financial Accountability, Integrity, Responsibility, and Enthusiasm

ABOUT US: The New Brighton Residents Association (NBRA) is a not-for-profit organization established to professionally manage and operate several of New Brighton\xe2\x80\x99s community features. Operated by the NBRA, the New Brighton Clubhouse is a year-round recreational facility, consisting of a 6500 square foot building. Also on site are; 2 tennis courts, a beach volleyball court, basketball courts, a splash park, a playground, and a hockey rink. The Bell Tower amenity, pond fountains, and community entrances are among a few of the other community features maintained by the NBRA.

OUR TEAM: The New Brighton Residents Association has a unique environment with a dedicated, highly skilled workforce that has a proven foundation built on mutual respect. Each employee brings unique skills and has a measurable and essential contribution to help achieve the Company\xe2\x80\x99s common goals. Above all, while working safely, employees must focus on continuously achieving quality standards in everything they do in order to meet and even exceed the NBRA\xe2\x80\x99s customers\xe2\x80\x99 expectations.

SCOPE OF RESPONSIBILITY: The New Brighton Residents Association (NBRA) is seeking a highly motivated individual to carry out the responsibilities of a full-time Special Events Coordinator to organize, promote, and execute all NBRA marketing materials and special events at the New Brighton Clubhouse.

AUTHORITY: The Special Events Coordinator reports to the Recreation Leader and is responsible for the areas outlined herein, and other duties as determined from time to time.

HOURS OF WORK: Monday \xe2\x80\x93 Friday; 8:30am-4:00pm (schedule must be flexible to run events occasionally on weekends- average of one per month).

SPECIFIC DUTIES: Without limiting the generality of the foregoing, the Special Events Coordinator is responsible for performing the following specific tasks:

Special Events:

\xc2\xb7 Research, develop, promote, plan, implement and execute a variety of special events to meet the needs of the residents in the community

\xc2\xb7 Create an event schedule for the fiscal year every November (taking into consideration current trends and community needs)

\xc2\xb7 Decorate the NBRA Clubhouse for all seasonal holidays

\xc2\xb7 Book all necessary entertainment providers, suppliers, and equipment required for each event within the designated budget

\xc2\xb7 Create formal event plans and schedule/block appropriate rooms for each special event in November of the year prior

\xc2\xb7 Ensure that the Customer Service Leader, Recreation Leader, and Facility & Amenities Leader are aware of the status of events in regards to scheduling additional employees, as well as the work required from their respective teams (prep work, set up, and teardown)

\xc2\xb7 Purchase all supplies required for events within the designated budget

\xc2\xb7 Create and distribute an annual sponsorship catalogue to recruit sponsors and develop key relationships to assist with event execution

\xc2\xb7 Create and submit grant proposals to obtain additional event funding through the Municipal, Provincial, and Federal Governments

\xc2\xb7 Implement and maintain a system to gather feedback regarding events

\xc2\xb7 Other duties as assigned

Marketing & Communications:

\xc2\xb7 Design and execute an annual marketing plan to creatively market/advertise all programs, value add activities and events through various means (including NBRA website, the Clubhouse television, bold signs, social media etc.), in conjunction with the Recreation Leader

\xc2\xb7 Ensure all current contact information for the facility, as well as information for upcoming programs, events, seminars, registration dates, etc. is accurate on the NBRA website

\xc2\xb7 Maintain the NBRA website, Facebook, Tik Tok, and Instagram accounts

\xc2\xb7 Respond to all social media questions and inquiries in a timely manner, seeking General Manager assistance as needed

Leadership & Teamwork

\xc2\xb7 Work with the Recreation Leader to ensure there is sufficient equipment for programs & events while being compliant to the NBRA safety program and staying within budget guidelines.

\xc2\xb7 Work with the Recreation Leader to train all instructors and Summer Camp team members on High Five

\xc2\xb7 Act as backup support to the Resident Concierge and Customer Service Leader

\xc2\xb7 Address relevant questions, comments, and concerns of residents in a timely manner

Summer Camp Promotion:

\xc2\xb7 Promote the NBRA Summer Camp Program using various means with the guidance of the Recreation Leader

\xc2\xb7 Act as a support to the Recreation Leader and Summer Camp Coordinator during the summer months, as needed (including accompanying field trips as a chaperone)

Safety Program Ambassador:

\xc2\xb7 Create and implement a detailed emergency response plan for each special event

\xc2\xb7 Act as an ambassador of the NBRA Safety program, as implemented by the Maintenance Foreman & Safety Officer

\xc2\xb7 Ensure safe work procedures and conditions exist at all times, this will include event site hazard assessments

\xc2\xb7 Assist the Maintenance Foreman and Safety Officer to update and implement necessary changes to the NBRA Safety Program

QUALIFICATIONS:

\xc2\xb7 Post-secondary education in Special Event Management, Recreation Administration, Marketing and Social Media Management, or at least four (4) years\xe2\x80\x99 work experience in one of these fields

\xc2\xb7 Experience in overseeing social, cultural and recreational programs, events, and services

\xc2\xb7 Experience in event planning, development, and execution

\xc2\xb7 Must have exceptional communication and computer skills, with knowledge of Publisher, MS Office, Canva, or other design software

\xc2\xb7 Strong leadership, problem-solving, organization skills, project management, and conflict resolution skills required

\xc2\xb7 Must thrive in a positive work culture, where teamwork is the name of the game

\xc2\xb7 Experience and knowledge of budget management

\xc2\xb7 Proven interpersonal, public relations, presentation, verbal and written communication skills, as well as negotiation and sales skills

\xc2\xb7 Willing to grow and develop with the organization

\xc2\xb7 Must be able to work well with others while taking direction and feedback

\xc2\xb7 Experience in marketing and social media advertising is considered to be an asset

\xc2\xb7 Experience in sponsorship recruitment is considered to be an asset

\xc2\xb7 High Five Train the Trainer Certification considered to be an asset

\xc2\xb7 CPR and First Aid Certification (training will be provided if required)

\xc2\xb7 A valid Class 5 Drivers License and vehicle available for supply runs

ADDITIONAL COMPENSATION:

\xc2\xb7 3 Weeks paid vacation for the first 5 years of service, 4 thereafter

\xc2\xb7 Cost Share Group Benefits Plan

\xc2\xb7 $500 Annual Lifestyle Wellness Allowance for the first 3 years of service, $800 thereafter

\xc2\xb7 $2000 RRSP Matching Plan

\xc2\xb7 Bring Your Own Device cell phone allowance of $50/mth

\xc2\xb7 RA Rewards Employee Recognition Program

\xc2\xb7 Complimentary and discounted facility rentals and registered programs

\xc2\xb7 Training and Development Opportunities

\xc2\xb7 Mileage allowance for use of personal vehicle

\xc2\xb7 Flex schedule program available (an additional 14 days off per year by working 8 hour shifts instead of 7.5)

TO APPLY:

Interested applicants are asked to submit a resume and cover letter detailing relevant experience, qualifications, and salary expectations to the General Manager by emailing: or via fax 403-781-6611 as soon as possible. Please note that the successful candidate will be required to provide a minimum of 3 work-related references, a clear background check, and a clean driver\xe2\x80\x99s abstract prior to commencement.

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