Job Description

Site Project Administrator (Construction) - Contract
Contract Term: Ending December 2026
Maple Reinders Constructors is currently searching for a talented Site Project Administrator to join our team in Sault Ste. Marie, Ontario. The successful candidate will have the opportunity to work on Makwa Waakaa'igan Centre of Excellence in Reconciliation and Healing at Algoma University.
We continue to grow without sacrificing our quality and integrity and are dedicated to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team!
This site-based position will support the project team with a wide range of responsibilities including, but not limited to:

• Learning of project administration files and orderly management
• Preparation of meeting minutes for review and approval by project manage and project coordinator.
• Assist with sub-trades on compliance items that are out of date.
• Assist with tendering and procurement tasks that are in the cue.
• Assist with submittal's and RFI's as directed by project manager and project coordinator.
• Print and distribute site instructions, update drawings.
• Stockpiling trailers with necessary supplies (stationaries, coffee/tea, paper, toner, first aid supplies).
• Greeting visitors to site and ensure they are signed in and oriented to site procedures including 'in and out' sheets, first aid and training video.
• Physical point of contact on-site for deliveries and pick-ups.
• Assist with document control (distribution of drawings and specifications).
• Assist with project close out documentation collection and filing
• Assist Project Manager and Superintendent in tracking issues, changes in condition, requests for information and change orders.
• Assist with the management of and track our QA / QC program.
• Assist the superintendent with the execution of their duties.

This role will require:

• Minimum Grade 12 education.
• Construction knowledge/experience is an asset.
• Proficient MS Office and Windows-based computer applications skills (Word, Excel, Outlook, Project, etc.).
• Valid driver's license.

We want an individual who will embody Maple Reinders core values of:

• People - Supporting our people to thrive.
• Integrity - Doing the right thing without compromise.
• Relationships - Building trust with clients & partners.
• Stewardship - Caring for communities & the environment.
• Ingenuity - Embracing challenges. Encouraging ideas. Engineering solutions.

If you would like to be part of our continued success, please submit your resume and cover letter.
Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted.
Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.

Skills Required