Job Description

Condominium Site Administrator

We are looking for an on-site administrator for our large condo community located in St.James.

Our ideal candidate is organized and tech-savvy with admin-related software (Microsoft, Google apps, Email). They have clear communication, know how to prioritize, and a friendly and approachable attitude to assist both resident needs, and day-to-day overall operations that can be expected of a large property like ours.

While things run pretty smoothly and stress-free around here, this person remain solution-oriented with available communication resources when unexpected needs come up. This might look like notices regarding unexpected water shut-off, letting residents know about snow clearing after a major storm, or other unplanned happenings that come with any apartment-style property.

PRIMARY RESPONSIBILITIES

Keeping record of daily duties, resident issues

Accepting and logging in resident payments, condo fees, key purchases, etc.

Key control

Provide unit access as required for maintenance, fire alarm, fireplace cleaning, dryer vent cleaning, trades, etc.

Able to communicate professionally by telephone & email with Unit Owners, Board,

Management, and subcontractors.

Maintaining guestroom and social room rental booking register and deposits

Maintaining resident info spreadsheet/database

Delivery and posting letters notice/communication as required. (paper & digital)

Working with Property Management company, Maintenance Manager and Board of Directors on both day-to-day and seasonal-specific operational items & admin tasks

Request work order from management to trades and providing to Maintenance Manager

Other projects and tasks as delegated by Board/Management company

Supervision and training of recreation centre seasonal personal

ADDITIONAL RESPONSIBILITIES

Daily cleaning of the clubhouse

PROFICIENCIES REQUIRED

Mandatory: Microsoft Office, Google Sheets, Outlook for Email

Nice to have: A knowledge of basic Facebook page updates (a Facebook account not required)

REGARDING HOURS

During summer months (approximately May-September) this is a full-time role due to on-site seasonal amenities. Hours may become part time for fall/winter months with additional hours added for flux work like snow clearing and special projects that require more time as required.

Criminal record check, and valid driver's license required.

Towers is committed to a workplace culture of respect and inclusion. We are committed to providing accommodations for people with disabilities through the interview process and during employment. If you require an accommodation during the interview process, please let us know so we can work with you to meet your needs.

Job Type: Full-time

Benefits:

On-site parking
Application question(s):

What is your salary expectation?
Work Location: In person