Job Description

Position Details

Position Information

Position Title Shipper/Receiver
Posting Number 01745SA
Location Coquitlam Campus
Grade or Pay Level S - Pay Level 7
Salary Range $22.93 per hour (with wage increments to a max of $25.03 per hour). Salary and wage increments are in accordance to the Collective Agreement.
Position Type Support Staff - Temporary
Posting Type Internal/External
Regular/Temporary Temporary
Employment Type Full-Time
Posting Category Staff
Start Date 01/23/2023
End Date 07/28/2023
Day of the Week Mondays to Fridays
Shift 8am - 4pm
Work Arrangements

This temporary full-time (35 hours per week) position is available starting January 23, 2023 to July 28, 2023. Regular hours of work are Monday to Friday 8 am -4 pm. Shift days and times may change depending on the Department\'s need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; however, successful candidate must be available for occasional work at the New Westminster campus. Douglas College (DC) is committed to supporting a healthy work/life balance for employees.
What Douglas Offers

DO what you love. Be good at it. That\'s how Douglas College defines a great career. It\'s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC\'s Top Employers. We love what we do. And we\'re looking for passionate, motivated people to join us in making one of Canada\'s best colleges even better.
The Role

The Shipper Receiver provides critical logistics in support of College operations by organizing inbound receiving and outbound shipping and the mail system duties including processing, distribution, and dispatch of incoming and campus mail, outgoing mail, and parcel shipments in a timely and cost-efficient manner.

Processes College inventory accurately through the various computerized data bases. Provides exceptional client-centered service on a consistent basis to all stakeholder groups.
Responsibilities

1. Acts as the principal shipper and receiver for the College, including the Bookstore.
a. receives, inspects and logs incoming shipments checking for damage and for accuracy of count before sign-off, prints receiving reports. May require unpacking boxes to verify quantities and conformance to packing slips and purchase orders. Receives and distributes hazardous materials;
b. enters receiving information into the applicable computerized data base;
c. processes and distributes the resulting paperwork including receiving reports and claims;
d. consults with Purchasing Buyers to solve problems regarding purchase orders, discrepancies and returns;
e. maintains and secures the shipping, receiving and storage area in a safe and clean condition;
f. maintains the batteries on the pallet mover and fork lift;
g. maintains compactor and contacts various vendors for the coordination of garbage disposal, pick up of paper, lights & electronic recyclables and the collection and return of used Multi-Functional Device supplies;
h. coordinates postal, courier and freight services including packing and preparation of goods for transport, researching cost effective methods, preparing shipping / courier waybills for outgoing materials;
i. coordinates the transfer of materials and merchandise between campuses and off campus sites;
j. responds to inquiries regarding distribution and shipping. Researches and tracks missing shipments;
k. maintains accurate records of all materials management transactions;
l. plans and organizes work, manages competing priorities and meets deadlines with minimal supervision.
m. operates materials handling equipment including electrical and manual pallet.
2. Receives and dispatches College mail.
a. receives, sorts and distributes postal mail; re-addresses mail as necessary; sorts, meters and prepares all outgoing mail according to postal regulations; communicates with Canada Post;
b. operates a variety of mailroom equipment, including postage meter, sealer, letter opener, folder, etc.; maintains, monitors, and replenishes postage meter as necessary;
c. operates College van for pick-up and delivery to Canada Post and other locations;
d. picks up and delivers mail within the College building on a daily schedule;
e. records, calculates and provides the Finance Department with the postal usage by the various departments (DCFA, DCSS, Other Press etc.);
f. advises College employees on procedures regarding outgoing mail and parcels;
g. evaluates mail and parcel shipments to determine and utilize the most cost-effective means of service available;
h. compiles, calculates and submits meterage reports;
i. maintains accurate records and logs;
j. maintains the mail processing area keeping it clean and organized.
To Be Successful in this Role You Will Need

• Good working knowledge of English both written and verbal.
• Demonstrated working knowledge of computerized materials management systems including one year experience as a shipper/receiver or equivalent combination of education, training and experience, including familiarity with related inventory controls.
• Demonstrated knowledge of Excel, MSWord, electronic communication such as Outlook and the ability to accurately data entry. Demonstrated ability to operate standard office equipment. Proficiency on Customer Service testing.
• Demonstrated working knowledge of Post Office regulations and procedures that would affect mailing systems, as well as, operate related postal equipment including performing minor repairs.
• Demonstrated ability to communicate courteously and effectively in writing, in person or on the telephone with staff, faculty, administrators, students, and suppliers, as well as maintain a good working relationship with other employees.
• Proven ability to work manual and electric pallet jacks and forklift and a variety of receiving dollies.
• General working knowledge of departments within the College so as to direct the mail flow.
• Hold a valid B.C. driver\'s license.
• Demonstrated ability to work standing up for extended periods of time, as well as handle weighty supplies or objects.
• Plan and organize work, manage competing priorities, work independently with minimal supervision. Problem solve independently in order to resolve routine issues. Take initiative to suggest improvement to operations and processes.

Link to Full Position Profile
Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check No

Posting Detail Information

Open Date 01/05/2023
Close Date 01/11/2023
Open Until Filled No
Special Instructions to Applicant

Interested applicants must submit their application and all required documents online on the Douglas College Career Site . Qualified internal applicants shall be given first consideration in filling the position. All internal applications must be received by January 11, 2023. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Quick Link for Direct Access to Posting

Douglas College