Job Description

Do you love the smell of diesel in the morning? Can you juggle schedules, parts orders, and shop banter without breaking a sweat? If you're the kind of person who can keep a crew of mechanics moving, customers smiling, and paperwork on track--we want you in our pit crew!

We're a fast-paced, hard-working, fun-loving construction equipment shop--and we're on the hunt for a

Service Writer/Coordinator

to keep the wheels turning (literally).

About Us

Van Bree Infrastructure and the Van Bree Family

have been at the forefront of shaping communities and farms throughout Southwestern Ontario for 58 years. Our commitment to excellence, innovation, and sustainability has made us a trusted partner in the industry. The business has grown to include multiple divisions such as Van Bree Drainage & Bulldozing Ltd., V.B. Sand & Gravel Ltd, Choice Inc. and Klondyke Developments. Van Bree Infrastructure prides itself in offering a full range of services and

treating every project with excellence, no matter the size.

Our Culture

We are a tight knit team

who value and appreciate one another and the skills and expertise we each bring to the table. We work smart, have some fun, get work done quickly but collaboratively, and within set timeframes. We like to be trusted for our individual contribution to the team and have good working relationships with our colleagues, clients, vendors and partners.

We believe in taking care of our people

, and offering benefits that ensure their overall health and wellness.

About The Role

We are a

large-scale civil excavating company

with a diverse fleet of heavy equipment, on-road trucks, and support units.

The Service Writer

will be responsible for accurately preparing and managing work orders for three shop locations. This role ensures all repair and maintenance tasks are clearly documented, properly coded. Before submitting any paperwork, the Service Writer must review all entries for accuracy, completeness, and compliance with internal procedures. This dynamic role requires a highly organized person who is mechanically inclined, with a 310T, or equivalent skills, knowledge and certification, and ready to lead the daily operations of a high-performance fleet service shop. If you thrive in a fast-paced, safety focused environment, and can own the full cycle of repair coordination and fleet dispatch, this role may be for you!

Key Responsibilities:

Act as the Primary Service Writer

for the full company fleet - logging, tracking, and scheduling all repair orders, maintenance work, and inspections.

Coordinate Technicians and Vendors

, ensuring the right jobs are assigned to the right people with clarity, urgency, and precision.

Dispatch

- Schedule and assign trucks to job sites. Communicate with drivers to provide detailed instructions and route guidance.

Additional Areas of Support and Collaboration

Monitor Shop Workflow

and act as the central communicator between operations, dispatch, and maintenance teams.

Prioritize Safety & Efficiency

-- Working with the safety dept to help with the challenges and assumptions, question delays, and help improve the system, not just react to it.

Ensure Accurate Repair Documentation

-- complete work orders, source parts, and keep maintenance logs to support audits, warranty recovery, and legal compliance both Ontario and Canadian legislation.

Working with Finance

- assisting the finance team with ERP's and invoices.

We're Looking for Someone Who:

Service Writer, Shop Coordinator, or Fleet Maintenance Lead

has experience in construction, transportation, or heavy equipment environments.

Thinks critically

-- you don't just take things at face value. You ask why*, test logic, and push for smarter systems.

Technical knowledge with people skills

-- you know your way around repair procedures andcan motivate a team to execute.

Embraces documentation

-- if it's not written, it didn't happen. You know how to track work, hours, and costs with detail and consistency.

Urgency of uptime

-- you prioritize what moves the needle, not just what's loudest.

Multi

-tasker - can juggle many balls and ensure all tasks are completed fully and on time Takes pride in

preventing chaos

-- you bring order, calm, and confidence to busy environments.

Technology- skilled in

using all different types of programs i.e., "Maestro, Mitchell 1, Assignar, Site Docs, Excel, AI, etc.

A People Person -

Seamlessly communicates with our team, customers and vendors to get the job done safely, efficiently and on time.

310T preferred

, equivalent knowledge and experience will be considered.

What We Offer:

A

key role

with one of the region's most respected civil contractors. The opportunity to

directly impact

the performance, safety, and lifecycle of a critical fleet.

Full-time, year round work.

Hours will be 6:30am - 4:30pm, subject to change for operational needs at the discretion of management.

A

forward-thinking culture

that values input, initiative, and continuous improvement.

Competitive

wages, full benefits, and a company built on loyalty and respect. Salary range of

$65,000.00-$80,000.00

based on experience

Group Benefits

RRSP matching

based on years of employment

Safety boot allowance

Company Wellness Program

Third Party

Employee Assistance Program

Shift schedule to be determined

Education Assistance Program

Company phone
Working in an organization that

invests in their people

Working Conditions

Full time, 50hrs/week.

Physical movement including but not limited to walking, sitting, standing, squatting, driving, and lifting, kneeling, and lying down

Ability to lift up to 50 lbs

Ready to Step Into Your Future

If your passion is to fuel fleet operations with clarity, accountability and a strong team culture then we encourage you to apply! Submit your resume with a brief cover letter explaining how you would make our shop run smoother, safer, and smarter. If this sounds like a good match, and you are looking to join a fast-growing company with an experienced Team - let's connect today!

If interested in this opportunity, please email hr@vanbree.ca by September 22nd, 2025. Please note that although we thank all applicants, only those being considered for interview will be contacted.

Van Bree Infrastructure is an equal opportunity employer, and we encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. Van Bree Infrastructure will provide reasonable accommodation for any applicant, as requested during the hiring process.

Job Type: Full-time

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care Life insurance RRSP match Tuition reimbursement Vision care Wellness program
Ability to commute/relocate:

London, ON N6L 1B9: reliably commute or plan to relocate before starting work (required)
Experience:

mechanic: 5 years (required)
Licence/Certification:

310T (preferred)
Work Location: In person