Job Description

Grade: S6

Division: Technology & Date

IGM Financial Inc. is one of Canada\'s leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial goals. Its activities are carried out principally through IG Wealth Management and Mackenzie Investments

Under IGM Financial\xe2\x80\x99s unique business model based on leading brands and multi-channel distribution strategy is Mackenzie Investments, founded in 1967. Mackenzie Investments is a holistic asset-management partner for thousands of Canadian financial advisors and the investors they support.

At Mackenzie Investments You Can Build Your Career with Confidence.

We have a vision and a strategy that will challenge the way business in this industry is done and help Canadians be successful in the ways that mean the most to them. As part of our team, you will do some of your best work, develop some of your most valuable skills and give back in ways that make a difference in the lives of Canadians. We are proud to be recognized as one of Canada\xe2\x80\x99s Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive while working remotely, while also providing resources to ensure physical and mental wellness were put front and centre.

Join an unstoppable team that is embedded in continuous learning, understanding, and knowledge sharing. You will thrive in our supportive environment where you can indulge your curiosity to learn, while receiving the feedback you need to refine your skills and abilities. We are dedicated to offering a hybrid work environment when applicable.

Mackenzie Investments is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada \xe2\x80\x93 including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

The Role

Reporting to the Senior Manager, Real Estate Operations and Facilities Management, the Senior Specialist will be responsible for supporting the Operations and Facilities Management team on the delivery of facilities management objectives. The Senior Specialist will coordinate deliverables, across approximately 1.7 million square feet of commercial buildings in a multi-city portfolio. In addition, the Senior Specialist will be responsible for influencing beyond their immediate team to ensure initiatives are delivered well and meet their intended business objectives.

In this role, the incumbent will collaborate with the operations team including third party suppliers and contractors to help manage the strategic direction and daily operations of the overall portfolio. The incumbent will have responsibility within the Real Estate property management and asset management structure assisting the Senior Manager and Director with decisions and actions that have the potential to significantly affect financial and sustainability results. In addition, the Senior Specialist will support a variety of strategic initiatives such as business continuity planning, work order management, security system modernization, management of our Workplace Management System and supporting processes and procedures.

Key responsibilities:

Collaborates with the Operations and Facilities Team, focusing on customer service, benchmarking, sustainability, and long range planning; following leading-edge policies, procedures and best practices for all aspects.

Provides project management support for Corporate Real Estate initiatives such as Workplace Health and Safety and strategic vendor and/or partner roll outs.

Applies effective facilities management tools to optimize delivery awareness to key stakeholders.

Documents business as usual standard operating procedures for business continuity planning.

Translates strategies into actions leverage competitive advantages and supports the team through change while maintaining engagement and productivity. This will include coordinating moves/adds/changes, development of slide decks for executive summaries and project approvals.

Supports strategic plans by maintaining current and historical financial, lease obligations and space planning information utilizing technology resources.

Helps manage and delegate work deliverables and assignments based on available resources. Assists team with problem solving and decision making to ensure a consistent and functional response to needs. Supports the development of the team through coaching and feedback and enables the sharing of information through collaboration.

Builds and maintains strong relationship; engages and influences others to ensure a client focused, sustainable operation.

Assists with departmental goals and objectives to identify and resolve difficult and sometimes complex operational issues.

Competencies

Demonstrates perseverance in delivering work and problem solving \xe2\x80\x93 raises questions or challenges pro-actively and appropriately.

Manages execution of activities by asking the right questions(s) to clear a path for task completion.

Strong communication skills to support relationships; engages with and influences others

Executes with excellence with attention to detail and provides visibility to the status and progress of the work.

Supports an inclusive environment that leverages individual strengths and promotes IGM\xe2\x80\x99s diversity and inclusion initiatives by building trust through open and honest communication.

Qualifications:

Minimum of 3-5 years of industry experience in work order and asset management, security, space planning, technical systems.

Facilities and operations or construction management experience

AutoCAD experience

Comprehensive proficiency in MS Office applications \xe2\x80\x93 Excel, Word, PowerPoint, MS Project

Experience reading and interpreting commercial lease agreements is preferred.

C.E.T, RPA, FMA, CFM or equivalent designations are all considered as assets.

Bilingual candidate strongly preferred to support our French employees & advisors.

Please visit our career page by clicking on the following link:

We thank all applicants for their interest in Mackenzie Investments; however only those candidates selected for an interview will be contacted.

Mackenzie Investments is an accessible employer committed to providing a barrier free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Please apply by September 8, 2023.

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Mackenzie Investments