Job Description

Position SummaryAt Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people - they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an even better place to work.Did we catch your attention yet?If you want to work for one of the most recognized brands in the world and one of the Top 100 Employers in Canada...and have a ton of fun. then please keep reading!Our Perks:

• Fantastic employee discount on all Samsung products
• Competitive Salary and Performance based incentive plan for all levels
• Employer paid Medical and Dental coverage from day one
• Group RRSP plan that helps you save for the future
• Free on-site gym to get your sweat on
• Subsidized Cafeteria; including free Starbucks coffee/latte machine
• 4-day in-office work schedule Monday through Thursday - with Friday remaining a flex day to work remotely
• Tuition Reimbursement to keep you learning/Access of Samsung U for 24/7 online learning
• Employee Referral program- we want great talent like you!
• Virtual Pet Care-to ensure the well-being and health of your beloved furry companions!
• Additional Well Being Days for better work life-balance!

In this fast-paced and very dynamic department, the first primary focus will be ensuring finance guidelines and procurement policy through approval of marketing Proposals and Payment Requests(PP/PR), training and driving the correct behaviors of business stakeholders are met. Performing complex data analysis to identify new marketing vendor sourcing, expand vendor pool and other cost optimization opportunities in order to generate cost savings for categories managed.This position is responsible for developing and performing financial, operational, system and process audits of the companys business units and outsourced operations. Recommendations for improvements based on findings are a key requirement. The position is also responsible for maintaining the companys overall internal control environment. Participation in internal audits directed by HQ and external audits is also part of the role.The position requires a broad audit experience and the ability to interact with management at all levels.Some special projects within the finance team will also form part of the overall role.The positions accountability lies in ensuring that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.This role will hybrid Procurement (30%) and Marketing Finance (70%)Role and ResponsibilitiesMarketing Finance (70%):

• Manage all business-directed cost center creation, workflow changes, and Campaign (MP) reallocations.
• Analyze and approve all marketing budget approval forms (PP/). Ongoing follow up on approvals to ensure completed within required timeframes.
• Audit and approve all marketing payment request (PR) submissions from Marketing divisions to ensure invoice policy is adhered, backups and taxation is compliant.
• Communicate with the marketing managers and power users to ensure accruals are used within 3 months, and to close all the left over accruals after 3 months.
• Lead for month-end closing activities: GFP month-end system closing and accrual vs. negative accrual check and balance.
• Facilitate Marketing Finance process training and reinforcement to Marketing and Sales Teams.
• Maintain marketing vendor relations and improve vendor billing quality and process efficiencies.
• Accrual follow up to receive invoices within 25 days of the activity happening.
• Validate the invoices by checking tax, vendor info, duplication, Budget source and etc., and process it into the GFP system once it gets verified. Ensure the invoice verification and processing is happening on daily basis.
• Follow up any payment issues with the vendor or customer.
• Follow up with approvers to ensure all payments are approved and can be paid within 30 days.
• Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.
• Manage the checkbook and MP Tracker to provide clear view of marketing expense to the management and the executives in SECA, also ensuring that the checkbook information is accurate.
• Provide accurate forecasting in order to ensure that divisional P/L impact is prepared and foreseen. Also review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.
• Ensure all FOC orders are shipped before required delivery date. Reconcile the budget after it is billed in the GFP system.
• Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.
• Deliver audit fieldwork according to established schedule.
• Recommend internal control improvements that may include operational enhancements or efficiencies.
• Lead or participate in HQ and external audits as required.
• Lead or participate in special projects as required.

Procurement (30%):

• Manage both ATL & BTL activities and with primary focus on ATL activities.
• Perform marketing vendor onboarding registering process in compliance with procurement standards, controls, and risk management. Includes maintaining vendor relations, contract renewal terms, and vendor on-site inspection.
• Lead the development of departmental procedures and templates to further Finance objectives across the organization.
• Responsible for supplier sourcing and negotiation of procurement costs, including process steps such as supplier research, category/market research, data analysis on timeline schedule/cost/scope, maintaining baseline, RFP/RFI/RFQ, bid management, and cost benefit offer analysis.
• Assists in the communication of registering & purchasing policies and practices to relevant groups of employees, customers, and internal business units.
• Prepares and presents reports providing information to identify purchasing requirements, and communicates and reports performance against plans and business objectives.
• Manages projects and activities to ensure conformance to plans and the timely and effective achievement of results.
• Responsible for post-bid management, which includes activities such as spend analysis and post project evaluation with Project Owner.
• Review Marketing project requests and examine appropriate vendors by open bidding or quotation.
• Ensure the budget is secured through PP approval (ensure the standard steps are enforced).
• Aid vendors to submit the bids or quotes within the planned timeline.
• Review documents submitted by vendors to ensure that the winning bid is selected based on the best of interest of SECA (eg. Cost effectiveness/saving, content, capability, etc.)
• Analyze the bids with historical marketing spend and current market trend to ensure cost efficiency.
• Co-work with project owner to finalize the winning bid and submit for approval.
• Prepare monthly report on BQMS statistics (bidding, quotation, contract and delivery confirmation, etc.) to Management.
• Conduct periodic analysis and evaluation of BQMS related data.
• Manage contract change when original approved-contract needs to be altered due to revised work scope.
• Any Ad Hoc report requested by Management for BQMS Marketing.
• Provide training to internal users (Project Owner) as well as external users (Vendors) of BQMS.
• Assist in onsite vendor visits to qualify vendors for Samsung Marketing use.

Data Analysis

• Saved invoices
• Aging EO report
• Month-end report
• CMF consolidation and upload
• Online marketing status report
• Marketing budget file for soochub
• RAA reports
• PP mapping
• Risk Self-check
• AP recon
• GTM tracker
• GPPM audit
• M&E tracker
• MP upload
• New launch marketing reports

Skills and QualificationsEducation:

• University degree or College equivalent (Business Administration, Commerce or Accounting) preferred.

Knowledge:

• Knowledge and understanding of sourcing/procurement systems; bid management.
• Excellent written and oral communication and presentation skills with ability to present control analysis and recommendations with clarity and professionalism.
• Ability to think analytically, communicate complex issues, and develop control recommendations.
• Negotiation skills and ability to influence.
• Excel and Power Point Skills.
• Procurement knowledge or background is an asset.

Experience:

• 3-5 years of related finance planning and/or accounting experience; purchasing experience, strategic sourcing.
• Experience with an ERP systems (preferably SAP) an asset.

Samsung is an equal employment opportunity employer.Samsung has an accommodation process in place and provides accommodations for job applicants with disabilities as appropriate. Assessment and selection materials and procedures can be made available in accessible formats and methods as appropriate. If you require a specific accommodation because of disability or medical need, please let us know when selected to take part in our recruitment process so that reasonable arrangements can be made for the appropriate accommodations to be in place as you move through our process.We thank you for your interest in working for Samsung. Only candidates selected for an interview will be contacted.#LI-Onsite

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