Job Description

• Job ID: 39555
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
• Work Location: METRO HALL
• Job Type & Duration: Full-time, 3 Permanent Vacancies
• Hourly Rate: $40.52 - $44.37
• Shift Information: Monday - Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 3
• Posting Period: 28-Jul-2023 to 11-Aug-2023

:

To provide research and analysis information for purchasing and materials management functions through the development and application of reporting management tools, contract tracking and monitoring, custom database, e-business approaches, protocols for information management and analysis and communicating accurate and timely information for staff in the Service Area. Provides leadership to junior purchasing staff.

Job Responsibilities:

• Provides research and analytical support, advice, and training for service area divisions specific to purchasing procedures and automated systems (SAP and SAP Ariba).
• Collects, analyzes, evaluates, and interprets information/finding to develop recommendations for improvements to existing projects, policies, and services and in the development of concepts and objectives.
• Conducts planning and monitoring of purchasing activities related to service area divisions (e.g., review contract, purchase order and divisional purchase spend).
• Performs statistical data extraction as one of the procurement service leads for the service area.
• Establishes systems for collecting, maintaining and analyzing information required for compliant and time effective purchases.
• Develops and provides statistical analysis related to procurement requests including but not limited to divisional purchase orders, contract release orders, goods receipts and contracts.
• Identifies procurement plans and workflow issues and recommends needed changes in order to ensure efficient processing, accountability and required performance quality.
• Reviews all unit policies, processes, procedures, and information systems. Develops and/or recommends improved and enhanced internal business flows to meet program delivery standards. Addresses issues resulting from internal business flow needs, external communication requirements and timelines.
• Tracks of divisional compliance with City\'s by-law and policies, purchasing regulations, and requirements, e.g., Health and Safety, Fair Wage, Municipal Codes 195 and 71,etc. and assist in this interpretation.
• Liaises and communicates with client division(s) with the City of Toronto Purchasing Division (PMMD), and other areas related to purchasing/procurement.
• Oversees monitoring of existing blanket contracts and co-ordinates commodity and services estimates across the division.
• Provides support in the development and implementation of purchasing practices for the client division(s).
• Reviews and releases purchasing documents and ensures compliance with divisional and corporate policies and procedures.
• Provides work direction to junior purchasing staff.
• Prepares reports to Committee and Council concerning purchasing related issues (e.g., over-expenditures, requests for sole sourcing, extensions, etc.).
• Attends committees/meetings dealing with procurement matters.
• Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services
• Maintains awareness of current trends and recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
• Ensures divisional purchasing activities (e.g., blanket contracts, purchase orders etc.). are compliant with corporate policies by running and reviewing ad-hoc reports.
• Leads the research of information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
• Leads the research and facilitation of benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
• Compiles research and preparation of reports on corporate issues.
• Reviews and maintains information in databases used for divisional and service area statistics on purchasing activity and policies and procedures to ensure accuracy.
• Analyses and evaluates information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, etc.

Key Qualifications:

Your application must describe your qualifications as they relate to:

• Post-secondary education in a related discipline and/or Certified Supply Chain Management Professional or Certified Professional Public Buyer (CPPB) or equivalent combination of education and experience.
• Considerable experience working in purchasing or supply chain management functions in a large public or private organizations.
• Considerable experience with extracting, analyzing, modelling, interpreting large volumes of data.
• Extensive experience with automated purchasing processes using Financial or Procurement Information Systems (SAP Ariba etc.).
• Extensive experience working with Microsoft Office Suite including Word, Excel, PowerPoint, and Adobe etc. and using database programs including executing queries, and generating reports.

You must also have:

• Ability to establish effective working relationships with employees, client divisions, outside agencies, service providers, suppliers and representatives from various levels of government.
• Excellent problem solving skills to analyze requirements, develop or recommend solutions.
• Ability to facilitate training to a variety of audiences, including preparing presentation materials and effectively communicate technical information in a user friendly capacity.
• Knowledge of statistical analysis, research methodologies and techniques with an ability to prepare reports, correspondence and Council reports.
• Knowledge of the Purchasing By-law, policies, applicable legislation and procedures.
• Highly developed verbal, and written communication skills to prepare written reports to clearly explain issues, recommend resolutions, display statistical findings and data in an understandable format.
• Ability to exercise independent judgement and discretion in dealing with confidential matters.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City\'s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City\'s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City\'s .

City of Toronto