Job Description

Job ID: 40213

• Job Category: Project Management
• Division & Section: Corporate Real Estate Management, Corporate Security
• Work Location: Metro Hall, 55 John St., Toronto, M5V 3C6
• Job Type & Duration: Full-time, Temporary (18 months)
• Salary: $112,000.00-$144,200.00, Wage Grade 7.5
• Shift Information: Monday to Friday. 35 hours per week per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 28-AUG-2023 to 11-SEP-2023

Job Summary:

To manage all aspects of emergency planning and preparedness projects within Corporate Security\'s Special Operations portfolio from inception to completion with a goal to produce quality improvements to the City of Toronto portfolio of buildings.

Major Responsibilities:

Manages all aspects of emergency planning and preparedness projects from inception to completion with a goal to produce quality improvements to the City of Toronto portfolio of buildings.

Develops and implements detailed plans and recommends policies regarding program specific requirements.

Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.

Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies and practices, legislation, and initiatives by other levels of government.

Ensures that the project expenditures are controlled and maintained within approved budget limitations.

Manages the implementation of major capital and operational initiatives. These major capital and operational initiatives require sensitivity to specific community needs reflecting the City\'s agenda.

Establishes and manages project budgets in a fiscally responsible and innovative manner to ensure adequate funding for all project phases and to control project costs and cash flows and disburse expenditures in accordance with project requirements.

Plans, organizes, manages, evaluates, and controls all project phases, strategies, and activities to manage quality, cost and timelines, achieving a high level of customer satisfaction.

Coordinates human resources, including fee for service consultants and contractors, to ensure terms and conditions of performance contracts are met over the duration of the project. This includes, planning human resource needs, defining job duties and responsibilities, selecting qualified staff, ensuring performance, and preparing and administering contracts.

Manages client liaison and internal communications to maintain awareness of project matters of interest and concern to staff.

Works with Corporate Communications on communications of interest and concern to interest groups, the local community, and the public, to maintain the highest level of customer satisfaction.

Develops and plans project delivery options to streamline and optimize funding and schedules.

Provides technical expertise, project management skills, controlling time, scope, budget, and operational impacts of projects within the team.

Builds, maintains, and ensures positive working relations, including all correspondence with stakeholders, consultants, contractors, and government authorities associated with assigned projects.

Adheres to the industry accepted principles for project and emergency management to develop and organize project protocols, procedures, relationships, and performance objectives to promote and achieve targets in relation to design and construction projects.

Serves as a Corporate Security representative on joint interdivisional working groups.

Represents the City of Toronto Corporate Security at site meetings and on various technical committees including staff and stakeholders; attends project related community consultation meetings as required.

Provides formulation of project budgets from minimal information at the feasibility stage, controlling costs through the design stage to maintaining the integrity of the established budget and to ensure that client groups receive the best value for their financial outlay.

Develops comprehensive RFP documents for consultation and design services of complex projects and enforces compliance.

Provides timely input through the design development stage to ensure that project objectives are achieved.

Prepares tender documentation, reviews all drawings, tender documents and specifications relating to all aspects of assigned projects.

Prepares necessary reports to Committee, Bid Committee or Council related to capital project delivery.

Leads proposal/prequalification/tender selection and all delegated authority documentation.

Meets regularly with consultant, contractors, and Divisional staff to ensure compliance with project scope, time, and cost.

Reviews, tracks, and evaluates consultants and/or contractors progress and performance as it relates to the delivery of assigned projects to ensure adherence to schedule, funding, and project scope.

Acts as liaison and maintains a close and effective working relationship between contractors, consultants, suppliers with respect to all construction and design issues.

Develops and negotiates contracts, project changes involving time, scope and budget, and documentation to ensure the effective delivery of project goals.

Manages change and risk in relation to projects.

Establishes and maintains a portfolio of information to support management information systems (i.e., scheduling and cost/budget).

Ensures adequate inspection and staff supervision of the work in progress by contractors and divisional staff ensuring that all work is executed in accordance with relevant legislation and approved project drawings and specifications.

Provides project status reports for senior management to address the issues of schedule, expenditure, scope, and facility impacts of assigned projects based on current or revised schedules.

Monitors all projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.

Leads in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes and litigation.

Prepares and represents the Corporation in giving evidence at Court on Discovery and/or Judicial Hearings.

Makes presentations on the development or progress of assigned projects to Corporate Security staff or related participants of the program.

Provides operational response to support divisional Emergency Operations Centre as required.

Key Qualifications:

Extensive project management & emergency management experience managing large scale of strategic projects and programs, with a solid foundation of success in driving change and an ability to effectively organize, manage and deliver construction projects.

Extensive experience with project management & emergency management principles, practices, methodologies, and technology.

Considerable experience successfully building stakeholder relationships including negotiation, facilitation, and engagement.

Your track record of professional accomplishments speaks to your experience in leading complex projects with a focus in hazard identification & risk assessment, and emergency prevention, mitigation, preparedness, response, and recovery.

You can manage complex functional user programs and data sets along with leading change and business transformation in a complex organization.

Familiar with advanced procurement processes, strategic sourcing, program vendor management, audit and monitoring of KPIs/SLAs reporting out through the program delivery, including managing financial expenditures, progress payments and assigned budget.

Proven ability to prepare budgets and business cases in capital & operational submissions.

Proven ability to work with program control and monitoring activities including risk analysis, risk mitigation, project action + decision logs and change request approval reporting.

Excellent verbal and written communication and presentation skills including creating reports, presentations, briefing notes and technical documents.

Proven success as a program leader with advanced innovation, initiative, and interpersonal skills with a strong focus on collaboration and teamwork.

Proven ability to effectively lead client and project delivery teams using negotiation, conflict resolution and problem-solving skills, and develop collaborative internal and external business relationships with divisions, agencies, and corporations.

Equally important, you can work in a matrix organization, paired with skills in agility, adaptability, empathy and motivation.

Demonstrated knowledge of applicable codes and government legislation such as the

Occupational Health and Safety Act and its regulations, the Emergency Management and Civic Protection Act the National

Fire Code, Ontario Building Code (OBC),

Accessibility for Ontarians with Disabilities Act (AODA), and other relevant codes and regulations.

May require a valid Province of Ontario Class "G" Driver\'s Licence and have access to a vehicle to travel to various work locations and conduct site visits.

Proficient with a variety of software packages including, MS Office (i.e., Word, Excel,

Access, Visio, and PowerPoint), mass notification and business continuity applications) and general knowledge of SAP with strong data analytics and spreadsheet abilities.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City\'s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City\'s .

City of Toronto