Job Description

:

Will refine identified business and technical requirements and translate those into solicitation documents such as RFP/NRFP/RFQ/RFI as required. Candidate may also be involved in the upfront planning of how a project will be delivered.

Solicitation Document Preparation

• Support development of a strategy for procurement preparation based upon project goals and criteria.
• Refine identified business and technical requirements.
• Preparation of RFP (request for proposal)/NRFP (Negotiated Request for Proposal), RFQ (request for quotation), RFI (request for information) and draft review documents.
• Identify any subprojects where separate RFPs may be required to acquire specific vendor services.
• Assist the Department in providing RFP interpretations to vendors by developing written responses to questions.

Evaluation & Debrief

• Prepare RFPs selection methodologies, evaluation plans, evaluation criteria mandatory, evaluation schedules, and final award recommendations.
• Review vendor proposals for quality accuracy and adherence to required standards.
• Creation of supporting project documentation as per the guidelines of the Government of Alberta procurement policy.
• Assist in planning and scheduling bidders conferences and vendor presentations including agenda development for those activities.
• Assist in debriefing unsuccessful vendors.

Contract Execution & Post RFP activities

• Assist the Department in finalizing contracts with recommended vendors.
• Conduct post-procurement reviews and vendor evaluations lessons learned.
• Prepare evaluation reports and procurement recommendations for Department reviews and signoffs.

Project Management

• Plan, coordinate, and prepare controlling documentation for procurement plans and processes.
• Develop effective communications processes to ensure adequate project progress and issue reporting to all participants and stakeholders.
• Plan and coordinate procurement activities including financial estimate, business technical requirements and contracting options.
• Additional procurement related responsibilities as required by the Project Delivery Manager.

Requirements:

• 5 years of public sector procurement experience working within a Canadian public sector organization.
• 5 years of experience drafting Request for Quote (RFQ) and/or Request for Proposals (RFP) procurement instruments.
• 5 years of experience creating requirements for a procurement.
• 5 years of experience evaluating vendor quotes and/or vendor proposals.
• 5 years of experience with advertising public bidding opportunities
• Must have a demonstrated understanding of the applicable trade agreements
• 3 years of experience with integrating procurement within an information management system.
• Demonstrated experiencing balancing multiple projects at the same time.
• Has the capacity to navigate and learn to master new technological platforms.
• Experience navigating the Government of Alberta (GoA) 1GX and Ariba technology systems is preferred
• Has a Supply Chain Management Professional (SCMP) designation or equivalent is preferred

Contract: 5 months

Type: On-site

Location: Oxbridge Place at 9820 106 Street, Edmonton AB.

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