Job Description

Emergency Medical Care Inc. (EMC) is a wholly-owned subsidiary of Medavie Health Services that manages and operates ground ambulance, air medical transport and medical communications operations in Nova Scotia through a performance-based contract with the provincial government\'s Emergency Health Services (EHS) division and the Department of Health and Wellness. EMC also operates TeleHealth 811 Mental Health and Addictions for Nova Scotia and Prince Edward Island for the Department of Health.

EMC delivers a high-quality pre-hospital care program and Telehealth service to Nova Scotians every day. We achieve this through more than 1,400 employees, including highly-trained paramedics, nurses, medical communication officers, and support staff.

As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives and acting in a manner that fosters a culture that focuses on patient safety and a healthy, safe and respectful workplace.

Job Title: Senior Manager of Finance

Department: Finance

Competition: 85901

Internal/External: Both

Employment Type: Full Time Term (14 Months)

Location: Dartmouth, Nova Scotia

Salary: Comprehensive Compensation

Reports To: Executive Director of Finance

Reporting to the Executive Director of Finance, the Senior Manager of Finance is responsible for overseeing the day-to-day financial reporting functions of the Company. Major components of the position include overseeing the production of all Company and divisional financial reports, coordinating and interacting with external auditors, banking duties, and ensuring compliance with Canada Revenue Agency income tax and HST requirements. Assessing and improving overall department performance is expected - both current and long term, to meet company objectives. The fundamental management skills required include demonstrated leadership, planning, organization, directing and motivating department staff.

As an employee of EMC we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

Duties and Responsibilities:

• Oversees the preparation of monthly financial statements of the organization to meet monthly reporting deadlines. Analyzes & reviews monthly financial statements including income statements & balance sheets and distributes reports to Medavie Health Services on the financial results of the Company.
• Reviews & oversees preparation of journal entries, balance sheet supporting schedules & working papers.
• Implements accounting and finance policies of the organization that are consistent with industry practice. Monitors and oversees compliance with these policies as they pertain to budgeting and accounting.
• Implements appropriate accounting practices and policies for the organization that are consistent with International Financial Reporting Standards (IFRS), Medavie accounting practices and which support informed financial decision making regarding the Company\'s fi nanciaI resources.
• Ensures that allocation of expenditures and receipts are consistent with defined practices and budgets.
• Implements appropriate internal accounting controls to improve internal business processes and to ensure the adequate protection of the Company\'s assets.
• Investigates and follows up on uncollected accounts or "flow-thru" items in dispute.
• Liaises with the Finance (Billing and Collections) Supervisor to oversee the accurate and timely recording of User Fee billings in the general ledger.
• Maintains and oversees compliance with CRA income tax and HST requirements including meeting all filing deadlines, remittance of installments and payments of monthly HST amounts. Investigates all CRA enquiries and escalates to Executive Director Finance when necessary.
• Provides financial statements to the Executive Director Finance on a monthly basis and other financial analysis as required.
• Sends monthly financial statements to Medavie EMS staff and liaises with accounting personnel. Responds to enquiries from Medavie EMS staff with respect to inter-company transactions and ensures proper recording.
• Maintains a monthly working paper file to support all significant balance sheet amounts and specific income statement accounts. Maintains copies of all supporting documentation to support these amounts.
• Prepares annual financial statements of the organization and reports results and financial position to the Director, Corporate Services. Provides appropriate analyses of variances of actual operating results to budget.
• Prepares audit file including all supporting schedules and variance analysis as required by auditors.
• Maintains the filing and archiving activities for the department.
• Liaises with payroll personnel to ensure the accurate posting of all payroll accounts. Oversees the reconciliation of all significant payroll accounts and employee receivable amounts to the general ledger.
• Supervises all accounting staff and functions including accounts payable, accounts receivable and general ledger functions. Performs annual performance reviews and implements other aspects of performance management. Provides coaching and guidance to accounting staff in terms of professional and career development.
• Administers the corporate procurement card program including overseeing policy compliance, responding to card limit change requests and supporting user inquiries.
• Manages all cash and banking functions of the organization including credit management and investment of surplus funds in accordance with defined investment policies to maximize return and limit risk.
• Develops strategies to minimize corporate taxes payable and oversees compliance with all tax reporting requirements, including filing of the Corporate Income Tax Return and monthly HST returns.
• Ensures compliance with legislative filing requirements including various statutory filings Meets with senior management representatives of the organization and the regulator to identify, discuss, and resolve issues around the management of the Contract with the Department of Health.
• Manages the release of confidential patient information by billing staff in accordance/compliance with Company and Department of Health regulations and applicable privacy legislation.
• Monitors compliance with privacy policies and advises management staff as to interpretation and practical application of policies
• Provides information on service fee billing to the Department of Health.
• Develops appropriate collection practices to maximize collection rates.
• Participates in the resolution of disputed invoices and meets regularly with Department of Health officials to resolve outstanding disputed invoices. Provides the Department of Health with all relevant documentation to support their investigation of disputed service fees.
• Monitors compliance with procurement policies for the organization in coordination with the Medavie EMS procurement Manager and CFO.
• Works with operational managers to review contract performance and contract reporting issues and reports status and issues to senior management.
• Will provide leadership by participating, supporting and ensuring accountability for all initiatives that foster a culture of patient safety and a safe work environment.

Education & Experience:

• Must have an Undergraduate Degree in Business (Bachelor of Commerce / Bachelor of Business Administration) with a concentration in accounting.
• Must have CPA designation.
• Minimum two years experience managing an accounting department, dealing with financial reporting and accounting services.
• Experience with all aspects of financial statement preparation in a private enterprise is required.

Knowledge & Skills:

• Must have strong technical abilities, be proficient in spreadsheet preparation and be comfortable in a computerized accounting environment requiring in depth knowledge of accounting system software and reporting tools.
• Detail oriented and a mature, self-motivated individual with exceptional organizational abilities.
• Effective written & oral communication skills.
• Leads financial reporting team members by example and practices good time management.
• Exercises discretion and can independently make judgments within the Company\'s accounting & reporting framework.
• Ability to develop & analyze options and make recommendations for a variety of staffing or financial reporting issues is required.

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EMC falls under the Nova Scotia provincial protocol for mandatory COVID-19 Vaccination. In accordance with this mandate, subject to any approved accommodation, all new employees hired or existing employees (applying for new positions) will be required to be fully vaccinated against COVID-19. For clarity, "fully vaccinated" means 14 days or more after receiving the number of doses or combination of doses of a vaccine approved by Health Canada or local public health agencies in the jurisdiction in which they will be employed.

Our goal is to be a diverse workforce representing the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates, including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, and persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

Medavie Blue Cross