Job Description

Senior Grants Specialist
ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development
The Grants Senior Specialist will provide key administrative and operational support to all external funding programs within the Grants Team. In this role, the individual will have the opportunity to work closely with internal and external stakeholders to ensure all team goals and objectives are met, while developing a strong understanding of the external funding process.
What you will be doing:
Schedule all Global Grant and ISS Committee Meetings
Attend all Global Grant and ISS Meetings and draft meeting minutes
Maintain the Grants and Sponsorship Vnet Page
Oversee the Grants inbox
Ensure internal business teams have required documentation for all approved sponsorships and corporate memberships
Oversee the global grant contracting and PO process, collaborating with cross-functional partners including contracting and finance, and work with head of Grants and finance to track budgets
Conduct the initial review and assessment of all assigned CF sponsorship and corporate membership requests for compliance with relevant policies and procedures, including the Global External Funding Policy and Global Sponsorship and Corporate Membership SOPs. May expand into other disease areas, as needed.
Identify areas for improvement for the external funding process
Participate in compiling metrics and updating dashboard reports
Oversee tasks related to the Grants Competitive Awards programs
Assist in training related to the Request Management System and the external funding process
Manage additional external funding projects and other tasks, as needed
Your profile:
Bachelor's degree required
Typically requires 2 years of experience working in the pharmaceutical/biotech industry or the equivalent combination of education and experience
Strong communication skills (verbal and written)
Strong project management skills
Ability to identify issues and recommend solutions
Proficient with Microsoft Office programs (Word, PowerPoint, Excel, Teams) as well as online meeting platforms (Zoom)
Highly organized with a strong attention to detail, clarity, accuracy, and conciseness
Awareness of relevant guidelines including, but not limited to, medical and regulatory affairs, drug development, FDA and regulatory guidelines (e.g., PhRMA guidelines, OIG, AMA, ACCME, EACCME, Sunshine Act, etc.) and compliance around Grant Programs
Familiarity with Request Management systems or other database systems
What ICON can offer you:
Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
Various annual leave entitlements
A range of health insurance offerings to suit you and your family's needs.
Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family's well-being.
Life assurance
Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.
Visit our to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request .
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click to apply

Skills Required