Job Description

Staff - Non Union

Job Category M&P - AAPS

Job Profile AAPS Salaried - Accounting, Level C

Job Title Senior Financial Analyst, Contracts, Leases & Housing

Department Tax, Leasing & Licensing Contracts, PCI and Treasury Accounting | Treasury | VP Finance and Operations

Compensation Range $6,378.58 - $9,189.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date September 19, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Summary

The Senior Financial Analyst, Contracts, Leases & Housing is an integral and key member of the Treasury team and is responsible for managing the contractual and financial elements of UBC s housing assistance options for staff and faculty, in addition to simple on campus and off campus contracts, leases and licenses. Additionally, the role is responsible for monitoring UBC relationships with subsidiaries and related parties, the campus General Municipal Services Levy and the Treasury team s data and file management systems.

Organizational Status

Reports to the Manager, Treasury Contracts & Real Estate.

Work Performed

1. Manages the contractual and financial aspects of the University\'s Housing Assistance programs for faculty and staff. Liaise with internal and external stakeholders (applicants, faculties, lawyers/notaries, banks, mortgage brokers, partners, etc.), evaluate and process applications.

2. Review, assess for financial viability and process special, interest-free housing loans offered in connection with the recruitment of senior University staff; provide analysis and advice to related borrowers on the tax implications and liabilities of the special, interest-free housing loans under the Income Tax Act.

3. Manages the contractual and financial aspects of uncomplicated, low dollar value contracts, leases and licenses on behalf of UBC, for on and off-campus properties where UBC is either landlord or tenant.

4. Prepare budget projections and other analysis relating to UBC\'s real property assets.
5. Responsible for effective management of the University s agreements, executed under University Resolution #1, #2, #3, and #4, with the objectives of meeting deadlines, realization of cost savings and/or business opportunities, and maintaining competitiveness with respect to services provided externally.

6. Liaise with UBC stakeholders in the administration and synchronized issuance of contracts, including the Office of the University Counsel, External Legal Counsel, Faculties, HR, VP Provost and Academic Office, Campus and Community Planning, Financial Services, etc.

7. Assist in administration of the on-campus municipal type taxes, i.e. UBC General Municipal Services Levy (GMSL).

8. Review appraisals and approve valuations as required.

9. Maintain the Treasury Team Shared electronic filling system in SharePoint.

10. Prepare reports and perform other duties as required.

Consequence of Error/Judgement

In support of the Manager, Treasury Contracts & Real Estate, errors may have a material and long term financial impact on the University as a whole and the financial viability of University departments. Errors may also have significant legal consequences. Decisions impact the University s. Decisions also have a direct personal and financial impact on university staff at the highest levels. Reliability and accuracy are vital given both the magnitude and longevity of contractual commitments with respect to real estate and the degree of contact with University executives, the University community, government and external professionals. Errors in judgment could lead to legal and financial exposure to UBC.

Supervision Received

Work independently and with full professional latitude towards broad mandates. Reports to the Manager, Contracts and Real Estate in respect of the achievement of strategic goals. Liaise with all levels within the University Community (including VPs, Deans & AVPs) and external parties, particularly lawyers, on a regular basis.

Supervision Given

Provide direction to external consultants and legal consulting professionals on a regular basis. Direct clerical and supporting administration staff on various matters relating to the duties of the position.

Minimal Qualifications

Undergraduate degree in a relevant discipline. CPA designation or equivalent designation. Minimum of five years of related experience, or the equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one\xe2\x80\x99s own.

Demonstrates a commitment to enhancing one\xe2\x80\x99s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Completion of an accredited Accounting program (CA, CGA or CMA). Contract management, property management or land developments experience an asset. Accounting experience and / or knowledge of Workday and FIS Global would be an asset. The successful applicant will display ability to:
1. Analyze and interpret data, determine implications, and provide recommendations for completing duties or resolving problems
2. Perform duties with accuracy and attention to detail
3. Communicate effectively verbally and in writing
4. Make thoughtful, informed and thorough decisions
5. Work effectively independently and in a team environment
6. Identify, obtain, and effectively manager organizational resource (e.g. people, materials, assets and budgets)
7. Prioritize workflow, respond in a timely manner to task and assignments

University of British Columbia