Job Description

Location: Toronto, ON (Hybrid: 2-3 days in office per week)
Compensation: TBD (based on experience)

About the Role

INQ Law and INQ Consulting are seeking a Senior Executive Assistant to support our Executive Leadership Team across both the law firm and consulting practices. This is a high-trust, high-impact role suited for someone with 5-10 years of experience in a professional services environment (law, finance, consulting, or similar).

The Senior Executive Assistant will oversee complex executive needs and provide mission-critical operational support to ensure seamless business execution.

Key Responsibilities

Executive Support

Manage complex executive calendars, scheduling, travel planning, and meeting logistics. Prepare and refine correspondence, presentations, reports, and communications on behalf of leadership. Act as a liaison between executives, clients, and internal stakeholders. Support leadership meetings including briefing materials, follow-ups, and action tracking. Assist with employee onboarding and offboarding processes.
Client Services & Project Coordination

Support client engagement processes including agreements and onboarding. Maintain secure confidential files and ensure compliance with privacy and security protocols. Assist in project and deliverable coordination across internal teams.
Operations & Business Administration

Oversee daily office administration and digital file systems. Maintain firm membership renewals, subscription lists, and benefits coordination. Support HR practices including quarterly policy updates and LawPro filings. Assist in accounting processes including timekeeping, invoice preparation, billing coordination, and AR tracking. Liaise with bookkeeping for financial reporting, trust account processes, and compliance. Contribute to continuous improvement of workflows and operational systems.

Qualifications

5-10 years of Executive Assistant or Operations experience in a professional services setting. Strong judgment, discretion, and ability to handle sensitive information. Highly organized with excellent attention to detail and accuracy. Strong communication and client-service skills. Ability to manage competing priorities in a fast-paced environment. Proficient with digital tools and office software systems. Must be based in Toronto and available to work onsite 2-3 days per week.

How to Apply

Please submit:

Your resume A brief cover letter outlining experience in professional services environments
Email applications to: hbagaman@inq.consulting

Industry: Business Consulting and Services
Employment Type: Full-time

Job Type: Full-time

Pay: $70,000.00-$90,000.00 per year

Benefits:

Extended health care Paid time off
Work Location: Hybrid remote in Toronto, ON M5R 2H3