Job Description

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About the Role:

Reporting to the Project Manager, the Senior Document Controller is responsible for receiving, managing, tracking, maintaining, and distributing documents to the project team (internal and external) as per Graham\'s document distribution matrix. The incumbent is responsible for training external and internal team members on Graham\'s internal and client-based procedures and processes.

As a Senior Document Controller at Graham, you will:

• Receive, decipher, and process documents from the client, engineering firms, subcontractors, and team members.
• Transmit documents after confirming their accuracy.
• Identify any discrepancies in the documents and/or submittal and notify the originator of the discrepancy.
• Respond to discrepancies, rectifying or correcting based on a priority of tasks.
• Enter documents into InEight, our Electronic Database Management System (EMDS) and associate all applicable metadata based on the requirements of the job.
• InEight / EDMS configuration maintenance.
• Carry out revision control as it pertains to hard copies and soft copies per contract requirements.
• Ensure the DDM (Document Distribution Matrix) is maintained and updated.
• Train the team on how to use the EDMS in the office or in the field to find documents.
• Audit work to ensure accuracy.
• Submit documents as per Graham\'s contractual requirements.
• Issue weekly project reports.
• Compile weekly reports for the project team.
• Manage and strategize priorities, deadlines, and workload.
• Demonstrate an understanding of the priorities and the needs of the team / project and communicate with the team accordingly.
• Decipher project specs, understand project/contract requirements, and maintain deadlines.
• Collaborate with document control partners to attend to clients\' needs.
• Maintain open and effective communication with stakeholders.
• Communicate with Project Managers, Superintendents, and other project personnel with an open line to work through issues.
• Coaches and trains other document controllers and project coordinators.
• Build a relationship with the members of the project team.
• Demonstrate HSE and Quality behaviours that reflect corporate expectations of Actively Caring and Road to Zero.

Qualifications / Experience:

• 5-7 years of relevant document control experience.
• InEight experience is a valuable asset.
• Proficient with SharePoint, Bluebeam, and MS Office.
• Experience applying and understanding metadata.
• Strong understanding of engineering drawings and terminology.
• Keen attention to detail with a critical eye.
• Highly organized and self-motivated.
• Proactive mindset with the ability to think critically and solve problems.

Compensation:

• $62,000-$93,000 per annum
• Salary will commensurate with education and experience.

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham\'s trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham\'s Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

The Graham Advantage

• We are one of North America\xe2\x80\x99s largest General Contractors

• Graham is 100% employee owned

• We champion development of our employees, including having accredited PMP and Gold Seal training available in-house

• We have a balanced portfolio of exciting, challenging, and career-defining

Build Your Career!

Jardeg Construction Services