Job Description

What Vista Does

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a \xe2\x80\x9csingle source of truth\xe2\x80\x9d model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

Why We Do It

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

Where We Work

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. We are headquartered in Calgary and maintain a satellite office in Houston.

What You Would Do in This Role

The Senior Document Control Analyst Reports to the Document Control Lead, also works closely with the project managers and engineers in a variety of projects. Key duties include:

• Coordinate distribution of project tasks from DC Inbox between Team members, when required
• Make sure project Vista DC and Client DC requirements and quality are observed by team- quality check, coach and train junior members of the DC Team, when required
• Attend project discipline meetings and vendor PO kick-off meetings, when required
• Generate and issue project documentation reports (MDR, VDR), when required
• Interact with Client, engineering and IT on the projects for observation of DC requirements
• Participate in squad check of project and vendor documentation, when required
• Edit and issue project Document Distribution Matrix and Engineering Squad Check Matrix, when required
• Liaise with vendors and manage the documentation flow between vendors, engineering and Clients
• Complete project work to deadlines and DC standards
• Provide initiative and input for DC process, quality, productivity improvements to the DC Lead
• Maintain and control files for all project documentation on the network drive
• Receive, quality check, log, track and transmit engineering generated and supplier documentation in an Electronic Data Management System (EDMS) \xe2\x80\x93 Aconex
• Handle, distribute and complete incoming communications including electronic transmittals from in-house disciplines and vendors
• Set-up, track and distribute vendor and engineering documentation multi-discipline squad checks
• Maintain document records in Client project data bases as per client-specific requirements
• When required handle hard-copy of documentation: scanning, printing and destruction (lifting of heavy boxes is required sometimes)
• Performing other duties as requested

Requirements

• High School Diploma, supplemented by related post-secondary education or experience. University or College Diploma is an advantage.
• Must possess superior attention to detail, strong work ethic and be a self-starter who is proactive
• Solid working knowledge of engineering terminology and the various types of engineering documents.
• Excellent written and verbal communication skills.
• Experience with both vendor and engineering documentation is required.
• Ability to work independently as well as within a team.
• Strong analytical and organizational skills are required, ability to multi task working within numerous projects and project requirements is essential.
• Advanced computer skills, including experience with, Excel, MS Office, Adobe Acrobat Professional, BlueBeam are required. Previous work with Aconex is considered an advantage.

Preferred

• Post-secondary education
• EDMS experience
• 5-10 years of Document Control experience in an Engineering and Procurement Company, in Oil & Gas Company or Vendor. EPC background is preferred.
• Thorough knowledge of engineering terms and document types

Why People Like Working with Us

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn\xe2\x80\x99t excite you, this role likely won\xe2\x80\x99t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

What We Offer

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

Vista offers all employees

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Competitive compensation and benefits, including a performance-linked variable pay program
• Company-sponsored social events and team sports
• Flexible work schedules, half-day Fridays and free parking
• An organization that values and encourages diversity

How to Apply

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our , and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.

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