Job Description

Follow us onJob Type: EmployeeDuration in Months (for fixed-term jobs): N/AJob Family: Academic Administration# of Open Positions: 1Faculty/Service - Department: Dean\'s OfficeCampus: 200 Lees - FHSUnion Affiliation: SSUODate Posted: avril 29, 2024Closing Date: mai 10, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date aboveHours per week: 35Salary Grade: SSUO Grade 08Salary Range: $60 700,00 - $76 672,00About the Faculty of Health Sciences About Sciences
Make your mark with the Faculty of Health Sciences! Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.Position purpose:Under the supervision of the Manager of the Dean\'s Office, coordinates processes related to graduate studies, including thesis defense, management of scholarship commitment and CUPE obligations of the Faculty of Health Sciences, administration of internal and external faculty scholarships for 1st, 2nd, and 3rd cycle students. Acts as expert advisor to administrative assistants in the schools for all processes related to graduate studies.In this role, your responsibilities will include:Thesis defense processCoordinates and ensures the smooth running of the thesis defense process for master\'s and doctoral programs in collaboration with academic units in order to comply with university regulations and procedures.Reviews faculty procedures and processes for thesis defense and proposes concrete actions to address identified issues (e.g. late graduation, difficulty identifying a thesis supervisor, etc.) in order to standardize practices and ensure effective follow-up of student files with the Vice-Dean of Studies.Develops and implements tools and reports to produce statistics on graduate student trajectories (e.g., number of years at master\'s or doctoral level, number of students per professor, etc.) to maximize admission capacity and the efficiency of graduation trajectories.Scholarship commitments and the Faculty\'s CUPE obligationsManages the procedures for allocating teaching and research assistantships (internal operational funds) at faculty level, working in conjunction with the academic units and the Faculty\'s finance sector to ensure compliance with the regulations and procedures in place and the applicable collective agreement (e.g. CUPE).Acts as a liaison between academic units, the Office of Academic Relations and the HR Manager for any complaint or grievance arising from a teaching assistant contract to facilitate the preparation of documents in cases that may become more contentious.Faculty internal and external scholarshipsManages the efficient awarding of internal and external scholarships according to the Faculty\'s financial and operational approach.Acts as an expert advisor in connection with the various scholarships available to students of the faculty. Understand the terms of reference to answer questions from students or professors. Advises and guides students on scholarship requirements.Examines and manages applications for internal scholarships. Analyzes files and determines candidate eligibility. Prepares a summary report and makes recommendations to the Faculty Bursary Committee. Coordinates meetings with the Scholarship Committee and forwards results to the Financial Aid Office.What you will bring:Post-secondary education in administration or related discipline, or equivalent combination of education and work experience.At least three (3) years of demonstrated experience in a similar role.Thorough knowledge of postsecondary programs, academic regulations and university services normally acquired through postsecondary training, or equivalent experience.Experience analyzing, managing and verifying student records.In-depth knowledge of university policies and faculty procedures related to graduate studies.Ability to work well under pressure and organize work to meet firm deadlines; strong organizational skills.Experience analyzing files and in interpreting, communicating and applying university policies and procedures.Experience collecting and analyzing data for statistical reports.Experience communicating and writing administrative documents in both official languagesAdvanced knowledge of the required computer systems and software (Windows, student information system, calculator, document manager, word processing applications, databases, spreadsheets, email, the Internet, etc.); knowledge of uoCampus and Workday considered an asset Strong interpersonal and problem-solving skills.Ability to exercise high degree of discretion.Bilingualism \xe2\x80\x93 French and English (spoken and written).Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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