Job Description

Position Number: 50003220 /
Department: Procurement Services
Grade: GR13
Campus: Sir George Williams (Downtown)
Salary: $93,457.68 - $111,639.23 per annum
Union/Association/HR Policy: CUPEU
Posting deadline: November 7, 2025
Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.
Recognized as one of Montreal's top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society's big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Senior Director, Procurement Services, the incumbent procures in an efficient, effective and ethical manner, the goods and services required by the University within the assigned procurement categories and University departments through the application of accepted procurement policies, methods and techniques in order to arrive at the most appropriate procurement agreement.
PRIMARY RESPONSIBILITIES

• Prepare public Calls for Tenders and Requests for Proposals and ensure compliance with the requirements of the Loi sur les Contrats des Organismes Publics (LCOP). Plan, organize and execute the acquisition and disposition process for goods and services within delegated authority within the assigned procurement categories and University departments.
• Assist the Procurement Services Senior Director with the coordination of the buyers' and assistant buyers' workload and day-to-day tasks.
• Advise members of the University regarding policies, procedures and responsibilities of the department relative to the community.
• Develop in conjunction with the assigned University departments contracting strategies and techniques to optimize the acquisition process for the specific class of goods and services required.
• Pursue opportunities to explore new supplier relationships such as long term partnerships agreements, reverse marketing, vendor development and revenue generating agreements.
• Research information on market structure, conditions and material availability; Pre-qualify sources of supply and develop alternate sources including performance verification and vendor evaluation criteria; Evaluate products and recommend standards for commonly used items or services when appropriate.
• Negotiate and administer contracts directly with suppliers, in formal and informal situations to ensure compliance and resolve any contract issues which may arise.
• Conduct competitive bid processes. Prepare Call for Tenders and Request for Proposals documents, make economic and vendor selection analyses, develop and award contracts.
• Develop sound knowledge of the assigned categories and University departments related procurement requirements, of present and future interest and make recommendations in close cooperation with those departments.
• Represent the Procurement Services Department at various meetings, where the Senior Director is not able to attend.

QUALIFICATIONS

• Bachelor's degree in Commerce or Administration or in other fields pertinent to the primary responsibilities, with four to seven years of related work experience as a buyer.
• Experience working in an integrated computerized environment.
• Good knowledge (Level 4) of spoken and written English and French in order to communicate with clients and suppliers, write correspondence and reports, and prepare tenders and contracts.
• Good knowledge (Intermediate level) of Excel to create and modify spreadsheets and charts and to enhance worksheets and of Word to create and format documents.
• Working knowledge of procurement information systems applications.
• Excellent negotiation skills and sound business judgement.
• Excellent interpersonal skills; ability to work independently and in a team environment and to interact effectively with internal and external communities.
• Outstanding organizational skills; ability to prioritize work and to perform well under pressure in a high-volume environment
• Excellent analytical, critical thinking and problem-solving skills dealing with complex procurements and contexts and identifying solutions based on sound judgment that contribute to a successful outcome for all stakeholders in compliance with procurement regulations and best practices.
• Strong customer service and client-oriented approach.
• Thoroughness and due diligence when working on procurements, to not introduce any undue risk into the procurement process.
• Experience working in a University Environment and knowledge and work experience with SAP/Ariba software are assets.
• Experience working with LCOP (Loi sur les Contrats des Organismes Publics) regulations is desirable.
• Attestation as Selection Committee Secretary provided by Secretariat du Conseil du Tresor is an asset.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien'keha:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtia:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence,
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obliged to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens.

Skills Required