Job Description

We are seeking a Senior Business Administrator to support the VP of Applied Science within the Teams Core Engineering organization. This pivotal role offers the opportunity to contribute to the success of a dynamic leadership team focused on driving innovation and scale for Microsoft Teams. As a trusted partner and point of coordination, the Business Administrator will handle complex calendar management, cross-functional communications, site visits, team support and process improvements for the organization. This is a fast-paced environment, in need of streamlining operations and enabling strategic priorities. We are seeking to empower collaboration, organizational skills, and supporting a dynamic group, we invite you to apply and be part of an impactful team shaping the future of Microsoft Teams.
Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities:

• Coordinate and manage complex calendar scheduling, including internal and external meetings, across multiple time zones for the VP.
• Facilitate effective cross-group relationship building and communication.
• Identify and implement process improvements to enhance team efficiency, streamline workflows, and support organizational priorities.
• Organize and execute logistics for team events, offsites, all-hands meetings, cross group site visits and key business reviews, ensuring seamless coordination from planning through delivery.
• Serve as a trusted liaison between the VP, internal teams, and external partners, handling confidential information with discretion and professionalism.
• Support onboarding of new team members across Teams Core Engineering at the Vancouver site, including provisioning resources, facilitating introductions, and ensuring a positive ramp-up experience.
• Champion team well-being by organizing morale-boosting activities, recognition programs, and wellness initiatives to foster a positive and inclusive work culture across the Vancouver Team site as well as for the Applied Science team.
• Collaborate on special projects and strategic initiatives as directed, demonstrating flexibility and a proactive approach to evolving business needs.
• Oversee space management responsibilities, including tracking team seating assignments, coordinating office moves, and partnering with peers and leadership to ensure optimal workspace utilization.

Qualifications:
Required Qualifications:

• 2+ years Administrative, Business Support, and/or customer service experience.
• 1+ years Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

Preferred Qualifications:

• Experience managing multiple priorities and stakeholders in a fast-paced environment.
• Ability to exercise sound judgment, handle confidential information, and effectively resolve challenges independently.
• Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology)

• OR equivalent experience.
• 1+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• 1+ years experience supporting senior leaders or managing business operations within the tech industry.
• Analytical and problem-solving skills; experience with process improvement initiatives.
• Experience working cross-functionally and with geographically distributed teams.
• Demonstrated ability to adapt to changing priorities and proactively anticipate business needs.

Business Support ATR-C - The typical base pay range for this role across Canada is CAD $52,200 - CAD $87,600 per year.
Find additional pay information here:
Microsoft will accept applications for the role until November 10th, 2025.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the .
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Skills Required