Job Description

Position Overview:

The Senior AP & Billing Coordinator plays a key role in supporting the company's financial operations by managing full?cycle accounts payable and conducting thorough invoice verification to ensure accurate cost capture prior to customer billing. Although this position does not include direct staff supervision, it functions as a senior individual contributor with significant accountability for invoice accuracy, cost validation, and the integrity of AP processes.

This role holds the authority to reject or return invoices without escalation when documentation is incomplete, inaccurate, or non?compliant. It also requires the ability to professionally challenge discrepancies or insufficient supporting information while maintaining strong, collaborative working relationships with vendors, operations personnel, and internal stakeholders.

Reporting directly to the Director of Finance & HR, the Senior AP & Billing Coordinator works closely with vendors, operations teams, and the Cost Coordinator to uphold accurate financial records and ensure timely processing. Success in this role demands exceptional attention to detail, strong communication skills, and the ability to thrive in a fast?paced oil and gas environment.

Responsibilities

Accounts Payable (Primary Function)

Process full?cycle AP, including invoice entry, coding, matching, approvals, and payment runs. Review vendor invoices for accuracy, proper documentation, and compliance with company policies. Reconcile vendor statements and resolve discrepancies promptly. Maintain accurate AP aging reports and support month?end close activities. Coordinate with field operations, procurement, and project teams to ensure proper cost allocation. Monitor payment terms and ensure timely disbursements to maintain strong vendor relationships.

Invoice Verification (Pre?Billing Support)

Verify vendor invoices for accuracy, correct coding, and alignment with contract terms or field documentation. Ensure all costs are properly captured and approved before being forwarded for customer billing. Collaborate with the Cost Coordinator to provide complete and accurate cost data for billing packages. Resolve discrepancies or missing information with vendors or internal teams prior to billing. Maintain organized records to support audit trails and customer billing accuracy.

Financial Administration & Reporting

Assist with month?end accruals, reconciliations, and reporting. Maintain organized financial records and support audit requests. Identify process gaps and recommend improvements to AP and verification workflows. Support implementation or optimization of ERP/AP systems and digital workflows.

Qualifications &

Competencies

Education

High School Diploma Post-Secondary Education in Accounting is considered an asset

Experience

3-5+ years of experience in accounts payable or financial coordination (oil & gas or construction experience preferred). Strong understanding of full?cycle AP and invoice verification processes. Demonstrated experience working in an ERP driven AP environment (Sage 100 preferred). Advanced Excel skills and strong numerical accuracy. Excellent communication, problem?solving, and organizational abilities.

Knowledge & Competencies

Attention to Detail:

Strong accuracy in data entry and documentation, supported by strong analytical and reconciliation skills.

Organization:

Ability to support multiple priorities, maintain internal systems, and meet deadlines.

Communication:

Professional verbal and written communication with vendors, clients, and internal teams.

Teamwork:

Collaborative approach to supporting Finance, HR, and operational staff.

Time Management:

Ability to structure workload and manage competing deadlines.

What we offer

Salary Range: $28.84 - $34.61 per hour, commensurate with experience RRSP Contributions for eligible employees after successful completion of probationary period Comprehensive Employee Group Benefit Package Two Weeks Annual Vacation On-site parking Opportunity for professional growth and development A collaborative and supportive work environment
Working Conditions

Monday to Friday, 40 hours per week (in office). Occasional overtime may be required based on organizational needs. Requires regular interaction with vendors, and staff.
Job Types: Full-time, Permanent

Pay: $28.84-$34.61 per hour

Expected hours: No less than 40 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Experience:

Accounts payable: 3 years (required) Microsoft Excel: 2 years (preferred)
Location:

Prince George, BC V2L 5S8 (preferred)
Work Location: In person